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Lead Subcontracts Administrator - Federal

Lead Subcontracts Administrator - Federal

MaximusSpringfield, MO, US
Full-time
Description & Requirements The Lead Subcontracts Administrator (Federal) serves as a senior contracts professional responsible for guiding complex subcontract activities across proposal, ope...Show moreLast updated: 2 days ago
Administrator I, Document Control QA

Administrator I, Document Control QA

QPSSpringfield, MO, US
Full-time
Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxi...Show moreLast updated: 30+ days ago
Warranty Administrator

Warranty Administrator

Springfield KIASpringfield, MO, United States
Full-time
Responsible for the prompt and accurate submission of manufacturer and after-market warranty claims and the resulting collection of all warranty revenues. Have a complete understanding with and foll...Show moreLast updated: 30+ days ago
  • Promoted
Parts Administrator

Parts Administrator

GFL EnvironmentalSpringfield, MO, US
Full-time
The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to...Show moreLast updated: 4 days ago
ERP & Database Systems Engineer

ERP & Database Systems Engineer

Missouri State UniversitySpringfield, MO, US
Full-time
This position collaborates with the campus community to design and implement integrated solutions that connect University systems with third-party vendor products and custom applications.The role i...Show moreLast updated: 7 days ago
Leasing Administrator

Leasing Administrator

The Larson GroupSpringfield, MO, USA
Full-time
The primary responsibility of the Leasing Administrator is to perform a variety of secretarial duties for TLG Leasing, Inc. This position will take and / or transcribe dictation of a complex and confi...Show moreLast updated: 30+ days ago
Senior Local Office Administrator

Senior Local Office Administrator

TerraconSpringfield, MO, United States
Full-time
Office Management / Administration.Oversee daily general office operations including but not limited to, coordinating all aspects of the daily office environment by performing tasks such as office ma...Show moreLast updated: 10 days ago
  • Promoted
Mobile Nursing Home Administrator

Mobile Nursing Home Administrator

Reliant Care Management CompanySpringfield, MO, United States
Temporary
We are seeking individuals with genuine empathy and patience to help care for our residents' needs.Applicants must have a caring approach and be willing to care for the needs of patients and the te...Show moreLast updated: 10 days ago
Warranty Tech Service Administrator

Warranty Tech Service Administrator

Cabela'sSpringfield, MO, United States
Full-time
The Warranty / Technician Service Administrator responds to all incoming dealer communications concerning service, repair, and warranty administration for Tracker Marine Group products.Responds to ...Show moreLast updated: 30+ days ago
IT Network Administrator

IT Network Administrator

Ethnos360Asia-Pacific region
Full-time
Requirements : Job Specific Training.None Financial support raising required.The purpose of Hillcrest International School is to enable sponsoring members and other evangelical, expatriate mission o...Show moreLast updated: 30+ days ago
  • Promoted
Database Administrator

Database Administrator

VirtualVocationsSpringfield, Missouri, United States
Full-time
A company is looking for a Database Administrator II to design, install, monitor, maintain, and performance tune production databases. Key Responsibilities Assess and develop long-term strategic g...Show moreLast updated: 30+ days ago
Parts Administrator

Parts Administrator

GFL Environmental, IncSpringfield, Missouri, USA
Full-time
The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to...Show moreLast updated: 6 days ago
Remote Senior SQL Engineer - AI Trainer

Remote Senior SQL Engineer - AI Trainer

SuperAnnotateSpringfield, Missouri, US
Remote
Full-time
As a Senior SQL Engineer, you will work remotely on an hourly paid basis to review AI-generated SQL queries, database designs, and data-processing logic, as well as generate high-quality reference ...Show moreLast updated: 22 days ago
  • Promoted
  • New!
Marine Warranty & Service Administrator

Marine Warranty & Service Administrator

Bass Pro ShopsSpringfield, MO, United States
Full-time
A leading outdoor retail company in Springfield, Missouri seeks a Warranty / Technician Service Administrator responsible for handling dealer communications regarding service and warranty for Track...Show moreLast updated: less than 1 hour ago
Database Administrator

Database Administrator

CoxHealthSpringfield, MO, United States
Full-time
The Database Administrator manages and optimizes the organization's databases to ensure seamless and efficient data storage and retrieval. Responsibilities include designing, implementing and mainta...Show moreLast updated: 30+ days ago
Lead Subcontracts Administrator - Federal

Lead Subcontracts Administrator - Federal

MaximusSpringfield, MO, US
2 days ago
Job type
  • Full-time
Job description

Description & Requirements

The Lead Subcontracts Administrator (Federal) serves as a senior contracts professional responsible for guiding complex subcontract activities across proposal, operational, and compliance functions.

This role requires a seasoned subcontracts professional with strong cross-functional experience-including project management, procurement, business operations, and client delivery-who can navigate matrixed environments and collaborate closely with internal stakeholders at all levels.

The ideal candidate brings deep experience supporting federal programs, strong working knowledge of FAR / DFARS, and the ability to independently drive solutions in fast-paced settings with incomplete or evolving information.

This position plays a critical role in shaping subcontracting strategies, ensuring regulatory compliance, influencing project outcomes, and representing the organization with subcontractors, auditors, and internal leadership.

This is a remote position.

Essential Duties and Responsibilities :

  • Manage the policies for the company, ensuring compliance with FAR, DFARS, and other regulations and company directives.
  • Oversee review of proposals and contract actions processed for the company prior to signature or negotiation and ensure that all factors have been considered and all necessary information has been gathered.
  • Implement contract policies, procedures, and other business and contractual or compliance matters affecting the business unit.
  • Manage and direct subcontract completions and close-out process.
  • Oversee and monitor negotiation of contractual agreements on terms and conditions that are in the best interest of the company and its client.
  • Work on issues where analysis of situations or data requires an in-depth knowledge of organizational objectives.
  • Implement strategic policies when selecting methods, techniques, and evaluation criteria for obtaining results.
  • Establish and assure adherence to budgets, schedules, work plans, and performance requirements.
  • Regularly interact with senior management or executive levels on matters concerning several functional areas, divisions, and / or customers.
  • Involved in developing, modifying, and executing company policies that affect immediate operations and may also have company-wide effect.

Senior management reviews objectives to determine success of operation.

Key Responsibilities :

  • Compile, analyze, and maintain subcontract data and historical documentation.
  • Identify and resolve complex subcontract issues independently, engaging stakeholders as needed.
  • Prepare and administer subcontract awards, task orders, and modifications in line with government regulations and Maximus policies.
  • Monitor subcontractor performance, addressing disputes, discrepancies, and performance issues.
  • Evaluate subcontractor proposals based on pricing, capabilities, compliance, and performance history.
  • Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.
  • Represent the company with subcontractors, suppliers, and government representatives to support business goals.
  • Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives.
  • Act as a resource and / or subject matter expert for teammates for knowledge sharing, capacity building, and contributions to internal trainings or skills-building.
  • This Position requires working in a matrixed business environment with stakeholders in the following groups :

    Operations :

  • Responsible for the preparation and administration of subcontract awards, task orders and modifications consistent with customer requirements, government regulations, and Maximus procurement policies and procedures.
  • Identify and manage subcontract issues and develop creative solutions to resolve highly complex problems independently or with minimal support from manager.
  • May represent the company with subcontractors and suppliers, potential subcontractors and suppliers, and government representatives.
  • Coordinates with internal stakeholders and prepares subcontract request for proposal and quotation packages with statements of work (SOW), technical evaluations, negotiating terms and conditions, and other requirements for the procurement of services, materials and / or equipment.
  • Monitoring and managing subcontractor performance; including vendor disputes, contract discrepancies, delivery timelines and performance issues.
  • Work closely with project managers, procurement, and finance teams to align subcontracting strategies with overall project objectives
  • Business Development :

  • Accountable for the subcontracts portion of company proposal preparation as assigned.
  • Reviews customer solicitations and supports the development and delivery of documentation to include price and / or cost analysis, subcontractor management plans and small business participation plans to support the Maximus proposal team for new business awards
  • Negotiate and Administer Teaming Agreements and NDAs with subcontractors during proposal.
  • Lead subcontractor price and technical negotiations to meet Maximus proposal objectives.
  • Minimum Requirements

  • Bachelor's degree in relevant field of study and 7+ years of relevant professional experience required, or equivalent combination of education and experience.
  • Strong experience managing subcontracts under Prime contract awards, including Cost Reimbursable, Firm Fixed Price, and Time & Material awards.
  • Experience in FAR / DFARS, NDA, TA best practices, and CPSR compliance.
  • Proficiency in ERP systems, CLM systems, and performing data analytics, reporting, or tool development strongly preferred.
  • Ability to operate effectively in a fast-paced, matrixed environment with minimal oversight.
  • Experience supporting Federal Civilian and / or DoD programs.
  • Significant experience with Contractor Purchasing System Review (CPSR) compliant policies and procedures, supporting audits, and maintaining robust documentation.
  • Previous experience within a cross-functional area (such as operations or business development) preferred.
  • Excellent communication, leadership, and problem-solving skills.
  • Self-motivated with an ability to multi-task and make sound decisions in a timely manner.
  • Handling complex subcontract negotiations and dispute resolutions independently in a highly technical environment.
  • Working in diverse, high-expectation environments while collaborating across all organizational levels.
  • Experience working in a customer service-oriented team environment within a matrixed organization.
  • Experience working in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative team settings across all levels.
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    EEO Statement

    Maximus is an equal opportunity employer.

    We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

    Pay Transparency

    Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.

    Annual salary is just one component of Maximus's total compensation package.

    Other rewards may include short- and long-term incentives as well as program-specific awards.

    Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.

    Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience.

    An applicant's salary history will not be used in determining compensation.

    Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

    Accommodations

    Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment.

    If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com.

    Minimum Salary

    115,000.00

    Maximum Salary

    150,000.00