Unit secretary Jobs in Visalia, CA

Resource Management Agency

This recruitment will establish an employment list to fill current and any future vacancies within the Resource Management Agency. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.

Current vacancy is with the Resource Management Agency located in Visalia. The anticipated life of the list is six months.

Typical Duties

• Process invoices.
• Keep payment records.
• Check and maintain employee work, sick leave, vacation and related time records.
• Prepare and submit requisitions, schedule delivery of supplies, pick up and deliver materials from warehouse and / or from vendors on open purchase orders.
• Plan for the receipt, storage and issuance of parts and supplies.

For a full list of duties for this position, please click here .

Minimum Qualifications

Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and / or license which are required and equivalent to the following.

Education : Equivalent to completion of the twelfth (12

th

) grade.

Knowledge of : Tools, materials, equipment and vehicles used in County road construction / maintenance. Business forms used to receive and order equipment. Business math and simple accounting procedures sufficient to compute cost of materials and equipment. Budget calculations and inventory records. Office equipment and office management practices.

Skill / Ability to : Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment Function and procedures of a modern office environment. Accurately code, post, check or verify detailed information and data. Budget accounts, expenditures, costs, and purchasing procedures. Use parts and supply catalogs. Prepare requisitions, clear purchase orders and obtain needed supplies. Keep accurate records. Write clear, concise, grammatically correct reports. Read, understand and apply technical / legal information and materials. County rules, ordinances, policies, safety rules, and departmental operations and procedures. Meet or talk with the public tactfully and courteously to answer questions and explain departmental practices and procedures. Use patience, tact and courtesy to establish rapport with co-workers, other County employees and the public in person and by telephone. Obtain accurate information from irate citizens. Follow verbal and written instructions without supervision. Give verbal and written instructions in a clear, concise manner. Logically solve a wide range of problems. Work independently, make decisions and establish priorities. Remain flexible under changes in workloads, assignments and pressure of meeting deadlines. Organize work in proper step-by-step order. Establish and maintain effective working relationships.

License or Certificate : Possession of, or ability to obtain, an appropriate, valid California driver's license.

DESIRABLE EMPLOYMENT STANDARDS : Knowledge of County purchasing and requisition procedures. County geography, streets and roads. Skill / Ability to : Use a keyboard at a moderate speed. Conduct research, collect information and organize material in a manageable form.

Additional Information

Conditions of Employment : Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.

College Cost Reduction Access Act : This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit : https : / / studentaid.gov / manage-loans / forgiveness-cancellation / public-service

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Benefits

A choice of PPO and HMO medical plans which include PPO and HMO dental plans and include dental and vision coverage. Dependent coverage is available. Providers include Anthem Blue Cross, Kaiser Permanente, Delta Dental, and Vision Services Plan (VSP). The retirement plan is a defined benefit plan administered pursuant to the 1937 Act County Employees Retirement Act and integrated with Social Security. In addition to ordinary retirement benefits, the plan provides disability and death benefits. Retirement contributions are made by both the County and the employee. The County has reciprocity with the State of California, contracting PERS agencies, and all County 1937 Act Retirement Systems. 12 set days and 1 personal holiday. 2 weeks per year (0-3 years of service) 3 weeks per year (3-7 years of service) 4 weeks per year (7-11 years of service) 5 weeks per year (11+ years of service) Limit of 300 hours. FLSA exempt employees accrue an additional 5 days of vacation per year. 12 days per year with unlimited accumulation, 60 hours of which may be used toward family sick leave.

Career Incentive Pay : Employees who have completed five (5) or more Years of Service with Tulare County and meet the eligibility criteria described in Administrative Regulation 52, earn additional pay according to the schedule below.

Years of Service

% Increase

Total

3%

3%

10

2%

5%

15

3%

8%

20

2%

10%

Group Term Life Insurance : $10,000; Provided by Standard Insurance Company. Long Term Disability Insurance : A Long Term Disability plan is provided. This provides financial protection for you by paying a portion of your income while you are disabled. Employees are covered by State Disability Insurance. The premium is paid by the employee. Deferred Compensation : A voluntary deferred compensation plan is available.