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Leasing Coordinator / Executive Assistant

Leasing Coordinator / Executive Assistant

AerCapMiami, FL, United States
2 days ago
Job type
  • Full-time
Job description

JOB SUMMARY

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events.

This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation

ABOUT AERCAP

AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world.

ESSENTIAL FUNCTIONS

Leasing and Administrative Support (70-80%)

  • Manage transaction approval workflows and support leasing-related projects
  • Maintain and updated Leasing Summary, term sheets, and transaction process forms
  • Manage transaction team / process related projects
  • Support department-wide projects as needed
  • Coordinate and update transaction process forms and related descriptions
  • Prepare and deliver detailed leasing reports and summaries
  • Process monthly expense reports and assist with department-wide administrative needs
  • Coordinate international travel, including flights, accommodations, and visas
  • Provide coverage for Administrative Assistants when needed

Office Culture & Events (20-30%)

  • Assist in planning and executing internal office events, including
  • Holiday parties
  • Office happy hours
  • Off-site team events and gatherings
  • Coordinate event logistics (vendor communications, calendar invites, supply orders)
  • Help foster a connected, engaged, and positive workplace culture

    • JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES

    Educational / Experience

  • Bachelor’s degree
  • Minimum 3-years of experience in a corporate environment
  • Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word
  • Strong verbal and written communication skills
  • Work well independently and as part of a team
  • Willing and able to execute tasks and assume responsibilities outside of the position’s scope
  • Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously
  • Proven problem-solving skills
  • Ability to handle multiple priorities and deadlines simultaneously
  • Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity
  • Flexibility to work after hours and / or weekends when required
  • Experience planning small events is a plus

    • WE OFFER

  • Challenging job in a dynamic business environment.
  • Interesting colleagues with different backgrounds from all over the world.
  • An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world.
  • An attractive employment package with a competitive salary and excellent working conditions.
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