Director of Project Management

Director -Level Responsibilities :

1. Provide strategic oversight of all projects to ensure alignment with company goals.

2. Mentor and develop Project Managers to enhance team performance and leadership capabilities.

3. Set departmental goals and monitor progress toward achieving results.

4. Ensure all projects align with broader company objectives and strategic plans.

5. Manage budgets across multiple projects, ensuring financial efficiency and accountability.

6. Drive continuous improvement initiatives to enhance project delivery and operational excellence.

7. Attend the leadership team meetings to provide an update on your Team’s quarterly action plan.

8. Aid in the development of processes and procedures that will ensure positive project outcomes from client satisfaction, profitability, safety, and schedule.

Core Values

1. Promote PLS core values of Safety, Family, Integrity, and Quality

2. Develop and maintain a positive long-term business relationship with clients and potential clients so to enhance company opportunities to service the client year after year. Complete client satisfaction is our minimum goal. The desired goal is to create a raving fan, where the client feels he receives more than he expected.

3. Develop a preliminary project schedule that the estimate is based upon. 4. Upon award of a project, review client contract or PO along with Account Manager to discuss concerns or discrepancies between PLS proposal and client contract or PO. Bring any concerns to the President’s attention immediately.

5. Develop a final project construction schedule that can be used to manage the project to success. Provide enough detail to the schedule that Superintendent and PM monitor and manage the work items.

6. Insure all state and local building permits and licenses have been secured before work begins.

7. Plan and conduct a pre-construction meeting with the Project Superintendent as soon as possible (target 2 weeks prior to project start) to provide him / her with the construction documents, and thoroughly review the procedures, construction methods, budgets, and schedule. Finalize the project schedule with input from Superintendent that will make the schedule easy for him / her to manage and communicate in the field. Communicate any special concerns or details of the client. Review estimate / budget, order rental equipment, order consumables, expenses, and any items needed ahead of time to prevent unnecessary delays.

8. Plan and conduct a client pre-construction meeting to make introduction of Project Superintendent and review schedule, site conditions and client expectations. Meeting minutes are to be taken.

9. Ensure materials, equipment, and long lead items are ordered and scheduled to be delivered in advance of project needs.

10. Manage and complete projects safely, on time, within budget and with the highest level of customer service.

11. Schedule job site visits a minimum of once every month with Client, Superintendent, and key suppliers to monitor, revise, and publish the project schedule; monitor compliance with the contract documents; anticipate, forecast, and control of project variables to assure success; and overcome field obstacles (or schedule more frequently if necessary to ensure project success). The Superintendent will chair the meeting, when possible, while the Project manager provides secretarial duties to invite, document, and distribute meeting minutes to all parties involved and the oversight to make sure these meetings occur.

12. Communicate with Project Superintendent to touch-base and review obstacles, budget, schedule, quality and safety (minimum every other day).

13. Work with Superintendent and direct as needed to complete the project successfully. (If Superintendent does not cooperate, does not perform, proves not to have the required qualifications for the position, or there is any other reason the Superintendent falls short of fulfilling his responsibilities or project’s success is jeopardized, such deficiencies shall be brought to the Superintendent’s attention and actions documented in the employees HR file. Repeated deficiencies shall be escalated to the Director of Pro Resources and President as necessary to remedy such deficiency.)

14. Direct and expedite all phases of administrative procedures. The Project Manager is the authority on and oversees all administrative decisions for the project. He / she has authority and is singularly accountable for the project’s success.

15. Be chief liaison with the client for communications after Account Manager handoff to Project Manager, informing all parties involved as appropriate.

16. Estimate and process change orders to Client, suppliers, and vendors as they occur during the project. Time and Material change orders should be avoided unless that is not possible. All change orders should receive written authorizations and should be processed as they are authorized (rather than at the end of the job) and included on the next sequential client invoice.

17. Monitor job cost reports and take necessary actions to control job costs and provide weekly job cost projections reports.

18. Work closely with the cost accountant or project coordinator to see that budget and cost are continuously updated to reflect changes in work and issue necessary budget adjustments in Power BI.

19. Accumulation of all necessary information for regular client invoicing and final billings, complete with all closeout documentation as may be required. Vendor, suppliers, and rental invoices shall be reviewed and approved only after the appropriate amount of work is completed.

20. Plan and conduct a post-construction meeting with the Superintendent to review the project, identify where problems occurred, what could have been done to avoid or improve this project, and what should be done differently on the next project(s). At a minimum, identify 3 things that went well and should be repeated and 3 things that did not go well and should not be repeated (including necessary steps to prevent the repeat).

21. Follow all Company procedures.

22. Assist with continuous inspections throughout the project and prior to Client’s inspection in attempt to achieve a zero-item punch list.

23. Participate in weekly Manpower Meeting. 24. Attend all Job Cost Meetings and be able to answer all questions regarding the data presented by the project coordinator.

25. Participate in Monthly Continuous Improvement Program Meetings.