Sr. Administrative Assistant to the Chief Marketing Officer

Overview

Ready to help us transform healthcare? Bring your true colors to blue.

Position Summary : The Sr. Administrative Assistant to the Chief Marketing Officer (CMO) role combines traditional executive assistant duties with modern project coordination, communication management and digital tool proficiency to keep the marketing organization running smoothly.

This role is open to candidates local to our Boston, MA office and does have some in-office expectations.

Responsibilities

• Calendar and Time Management : Manage the CMO and Marketing leaders calendars, scheduling appointments, meetings, and travel arrangements, prioritizing tasks, and ensuring efficient time allocation. Oversee Daily Prioritization : Proactively adjust plans as business needs shift to ensure focus on the most impactful and timely activities.
• Communication and Liaison : Act as a point of contact between the CMO and internal / external stakeholders. Develop collaborative relationship with executive administrators in C-suite to ensure smooth interactions and successful logistics (space, preferences, timing, etc.).
• Help Support Corporation and Divisional Goals : Support marketing leaders in executing Marketing’s annual goals and priorities by being intuitive, resourceful, thoughtful, diplomatic, and action-oriented.
• Meeting Coordination : Prepare for meetings, including creating agendas, note taking, meeting summarization and distribution. Coordinate catering with internal / external partners and vendors. Be on-site to oversee all details are executed flawlessly. Work with A / V group for large meetings, providing successful and equitable meeting experience for hybrid marketing meetings.
• Event Coordination : Assist with planning and executing internal marketing events. Coordinate closely with the Events & Experience team on coordinating Marketing All-Hands meetings.
• Expense Management : Process expense reports and manage budgets related to the CMO's activities.
• Travel Arrangements : Book travel for the CMO and other team members as needed.
• Special Projects : Take on additional tasks and special projects as needed by the CMO and marketing leaders including light research, submission for internal rewards, assisting with organizing community events and more.
• Training and Onboarding coordination and support : Assist new team members with the new hire and onboarding process. Support Operations team with learning and development training for the Marketing department.
• Presentation / Document support : Provide light edits and updates to presentations and spreadsheets for CMO and direct reports, maintain organized, easily accessible files and materials to ensure efficient retrieval.
• Internal / Team Communications : Provide draft communications (emails, memos) on behalf of CMO. Provide ongoing updates to Marketing Division related to company or departmental activities, deadlines, news and updates.

Skills and Qualifications

Education and Location

Minimum Education Requirements : High school degree or equivalent required unless otherwise noted above

Location : Boston, MA

Type : Full time

Compensation and Benefits

Hourly Range : $36.23 - $44.28

The job posting range is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs and affordability.

This job is also eligible for variable pay.

We offer comprehensive package of benefits including paid time off, medical / dental / vision insurance, 401(k), and a suite of well-being benefits to eligible employees.

Note : No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

About Blue Cross Blue Shield of MA

We encourage you to apply and join our team. For more information about our culture and how we support work / life balance, visit our Company Culture page, Talent Community, and How We Work page.

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