Office Administrator

Job Description

Summary

We are seeking a highly organized and proactive Office Administrator to manage the day-to-day operations of our client's office and support their team. This role combines office management, administrative support, and marketing coordination to ensure the office runs smoothly and efficiently. The ideal candidate is detail-oriented, resourceful, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities

• Oversee daily office operations, including managing supplies, equipment, and vendor relationships
• Act as the main point of contact for office needs, maintenance, and general inquiries
• Answer, screen, and direct incoming calls to appropriate personnel.
• Handle incoming and outgoing mail and deliveries.
• Provide administrative support to leadership and team members (scheduling, correspondence, document preparation, filing, etc.)
• Coordinate with external marketing vendors / agencies on website updates, campaigns, and materials
• Assist in developing presentations, proposals, and other marketing collateral
• Support event planning and team activities as needed, including quarterly gatherings, holiday celebrations, and milestone celebrations
• Maintain organized office systems, both digital and physical
• Perform other administrative tasks as assigned by management.

Qualifications