Administrative Support Specialist

Job Title : Administrative Support Specialist

Location : Omaha, Nebraska

Company : Walnut Media

About Us

We’re a dynamic, locally owned media company with a strong community presence and a passion for creativity. Our team produces engaging broadcast, digital, and branded content that connects audiences and advertisers in meaningful ways. We value collaboration, accountability, and innovation—and we’re looking for team members who thrive in a fast-paced, supportive environment.

Position Overview

The Administrative Support Specialist provides essential operational and accounting support to the sales and management teams. This role is key to ensuring smooth daily operations across sales, accounting, and programming by preparing and editing proposals, entering and tracking media orders, coordinating report distribution, and assisting with the traffic of broadcast and digital logs.

Working closely with both sales and accounting, the specialist posts customer payments, tracks accounts receivable, and ensures accurate, timely documentation of client activity. This position requires exceptional organization, attention to detail, and strong communication skills in a creative, fast-moving media environment.

Key Responsibilities

• Sales & Proposal Support : Prepare, proof, and format professional sales proposals and presentations using company branding and templates.
• Media Traffic & Order Management : Enter and verify media orders, coordinate with traffic to ensure all spots and digital campaigns are scheduled accurately and on time.
• Reporting & Administrative Coordination : Generate and distribute performance and billing reports; maintain organized electronic records for contracts and client documentation.
• Accounting & Receivables : Post customer payments, reconcile accounts, track outstanding balances, and coordinate with sales and accounting on collections and reporting accuracy.
• Client & Team Communication : Serve as a professional point of contact for clients, vendors, and staff, providing prompt and effective communication.
• Operational Support : Assist with scheduling, project coordination, and promotional or production tasks as needed to support company goals.

Qualifications

What We Offer

Ready to Join Us?

If you’re organized, detail-driven, and want to be part of a creative team making an impact in local media, we’d love to hear from you! Apply today by submitting your resume and a brief cover letter outlining your experience and interest in this position .