Executive Assistant

Job Description

Job Description

Executive Administrative Assistant – Fast-Paced Trading Environment

Are you a seasoned administrative professional ready to thrive in a high-energy, fast-paced trading floor environment? We’re seeking a dynamic Executive Administrative Assistant with 10+ years of experience supporting senior management to join a team where precision, agility, and professionalism are key.

In this role, you’ll provide critical support to multiple senior leaders and their teams, managing complex calendars, coordinating travel, and processing expenses with speed and accuracy. You’ll be the go-to resource for navigating company policies and procedures, and your ability to communicate across all levels of the organization will be essential.

This is not your average desk job—our trading floor moves fast, and we need someone who can keep up, stay organized, and remain calm under pressure. If you thrive in environments where no two days are the same and where your contributions directly impact team success, this is the opportunity for you.

Key Responsibilities :

Manage multiple executive calendars and coordinate travel logistics

Process expenses using Concur with precision

Serve as liaison across business functions and leadership levels

Organize client entertainment functions and team events

Required Skills :

Expert-level proficiency in Outlook, Excel, Word, and PowerPoint

Advanced Concur experience for travel and expense management

Exceptional time management and prioritization skills

Strong written and verbal communication abilities

High attention to detail and organizational excellence

Ability to work extended hours when needed

Top Must-Haves : Concur expertise

Mastery of MS Office Suite

Outlook calendar and email management

If you’re ready to bring your administrative expertise to a high-impact role, apply now and become an essential part of a team that values excellence, speed, and collaboration.

Position is fully onsite, 5 days a week

Pay Details : $35.74 to $40.74 per hour

Search managed by : Nicole Russ

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www- uat.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.