Support Supervisor - Urology

Support Supervisor - Urology

The support supervisor supervises, coordinates and maintains effective and efficient daily operations of a multi-specialty physician practice. Ensures the staff provides exceptional customer service to patients, customers and practice staff while meeting departmental goals and standards.

Responsibilities include :

• Schedules and assigns work to department. Monitors productivity of the staff to ensure goals are met.
• Provides guidance to staff, patients, providers, and others to ensure appointments and authorizations are processed.
• Monitors staff to ensure the patient's financial status is reviewed prior to scheduling. Ensures patient information is complete, accurate and authorization is completed prior to date of service. Monitors staff completion of the data element collection and documentation to ensure that patient information is complete and accurate prior to the date of service.
• Communicates patient's financial responsibility including co-payments and fees for each clinical area based on financial classification and whether an authorized referral is required for service. Assists patients with problem solving related to referral requirements and financial issues.
• Assists staff with more difficult referral entry. Obtains clinical assistance as needed for issues identified on referrals. Processes pending referrals for clinical and financial clearance. Monitors outside referrals to ensure timely staff completion of the referrals.
• Completes monthly reports identifying trends and opportunities for process improvement.
• Resolves customer complaints and uses this information for continued operational improvement. Uses customer complaints to identify ways to improve work processes and improve customer satisfaction. Makes recommendations to management and implements and monitors results as appropriate in support of the overall goals of the department.
• Updates protocols and provides additional training and resources when necessary.
• May complete other various office duties of the staff as needed.
• Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the scheduling, referral management and registration areas.
• Develops effective internal controls that promote adherence to applicable state / federal laws, and the program requirements of the accreditation agencies and federal, state, and private health plans.
• Selects, trains, schedules, motivates, supervises, evaluates, and makes recommendations for disciplinary actions up to and including separation.

What We Require :

Education : HS diploma or GED

Experience : Three years of medical office or business office experience in a physician practice.

Licensure, certification, and / or registration : none

Other Minimum Qualifications : Must be able to communicate effectively with clinic staff, patients and visitors. Must be detail oriented and have sharp analytical skills to address and resolve complex issues as needed. Must be able to solve problems within the guidelines of established policies and procedures. Must demonstrate a positive demeanor, good verbal and written communication skills. Proficient in Microsoft Office and medical terminology. Must have effective leadership and supervisory skills.

Recruiter : EMILY ALLEN

For more information, contact the HR Service Center at 1-800-599-2537.

Carilion Clinic is an Equal Opportunity Employer : We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8 : 00 a.m. to 4 : 30 p.m., Monday through Friday.

Benefits, Pay and Well-being at Carilion Clinic

Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion :