Human Resources Assistant

Human Resources Assistant

We are looking for a dedicated, professional, and detail-oriented Human Resources Assistant to support the efficient operation of our Human Resources Department. This role involves managing a variety of administrative tasks and requires the ability to work both independently and collaboratively across all HR functions, including recruiting. This position offers an excellent opportunity for candidates with administrative experience and an interest in HR.

Duties / Responsibilities

Answer and direct departmental phone calls.

Receive and distribute office mail.

Schedule and organize appointments; takes minutes during departmental meetings.

Proofread and compose documents and correspondence produced by the department.

Review on-boarding / off-boarding documents for accuracy and compliance before processing.

Process required paperwork for employee transfers, changes in job classification and other related employment matters.

Manage and respond to incoming emails, compose and draft professional emails, address employee inquiries, route correspondence, acknowledge receipt, and maintain email records.

Assist with preparation of HR reports such as new hire, termination, and license reports.

Maintain accurate and up-to-date employee files, records, and documentation either manually or electronically.

Assist with the administration of employee benefits programs.

Respond to employee inquiries and concerns and refer them to the appropriate resources as needed.

Complete verification of employment (VOE) requests.

Check candidate applicant tracking system (ATS) for new applicants.

Identify and screen qualified candidates.

Schedule and coordinate candidate interviews.

Conduct initial candidate interviews.

Enter new hires into HRIS.

Complete E-Verify for new hires.

Perform other related tasks as assigned.

Required Skills / Abilities

Excellent organizational skills and attention to detail.

Knowledge of office management systems and procedures.

Ability to operate general office equipment.

Strong written and verbal communication skills.

Experience with Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook) and Adobe.

Ability to handle sensitive and confidential information with discretion.

Education and Experience

High school diploma or equivalent required.

1-2 years of experience in clerical or administrative office work is required.

Human resources experience preferred.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Schedule

8-hour shifts, Monday to Friday.

Work Location

In-person

Job Type

Full-time

Benefits

Paid time off

Paid holidays

Health insurance

Dental insurance

Vision insurance

Accident insurance

Disability insurance

Life insurance