Vendor Contracts Specialist

Vendor Contracts Specialist

The Vendor Contracts Specialist is responsible for ensuring that new contracts and renewals tendered through the vendor management processes at Stax are processed in a timely and efficient manner. This person provides support to business stakeholders, partnering with the Vendor Management Leader and other owners of the process, about the process requirements, status, tools and training.

Key Responsibilities

• Monitor the status of existing contracts, track expiration and renewal dates, and assist with processing of new contract requests and modifications.
• Review contract submissions for accuracy and compliance with basic vendor and Finance requirements.
• Maintain contracts and contract metadata in database tools, ensuring completeness of file records / tickets and amending databases as necessary.
• Serve as a point of contact for internal and external stakeholders on basic contract matters. Communicate regularly with business stakeholders and vendors to resolve simple issues.
• Work with Legal, Risk, IT and business leaders to monitor and progress tickets within the defined phases of the end-to-end process and drive movement within defined SLAs.
• Monitor and alert leaders to requests that exceed or are not included in current budget guidelines and assist with financial analysis of contracts.
• Prepare and distribute routine and ad hoc reporting including contract status, financials, and performance metrics as needed.

Requirements

Competencies