Accounts Payable Coordinator

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm, stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an Accounts Payable Coordinator on behalf of our client for their Coral Gables, FL office.

This is a full-time, in-office position with eligibility for 1 remote day per week after 90 days .

Position Summary

The Accounts Payable Coordinator will manage the firm’s financial obligations, ensuring that vendors and suppliers are paid accurately and on time. This role is critical for maintaining the firm’s financial health, managing cash flow, and ensuring compliance with accounting standards, particularly for client-related expenses.

Key Responsibilities

• Invoice Processing : Receive, code, and enter vendor invoices into the accounting system; verify accuracy and match with purchase orders where applicable.
• Vendor Management : Communicate with vendors to resolve discrepancies or questions.
• Payment Processing : Prepare, review, and issue payments (checks, ACH, wire transfers).
• Expense Tracking & Allocation : Accurately track and allocate client-specific costs and firm expenses.
• Reconciliation : Reconcile vendor statements, bank, and credit card accounts monthly.
• Month-End & Year-End : Assist with closing processes related to accounts payable.
• Record-Keeping : Maintain organized and accurate AP records for audits and tax compliance.
• Reporting : Generate AP aging, cash flow, and financial reports.
• Petty Cash : Manage and record petty cash reimbursements.
• Trust Account Management : Handle cash receipts and disbursements for the firm’s IOLTA account.

Skills & Qualifications

Education

Compensation : $22–$29 / hour (based on experience)

Benefits Include :

The ideal candidate will have law firm experience , but we welcome candidates from other professional services backgrounds.