Accounts Payable and Receivable Coordinator

Job Title : Accounting Coordinator

Location : Fort Lauderdale, FL 33309

Salary Range : $25 an hour

Schedule : Mon-Fri 8am to 5pm, 100% in office

Report To : Operations Director

Department : Administration

MUST BE BILINGUAL ENGLISH / SPANISH

JOB SUMMARY :

We are seeking a detail-oriented and proactive Staff Accountant / Accounting Coordinator to join our finance team. This hybrid role combines responsibilities in general accounting and accounting operations support. The ideal candidate will be highly organized, an expert in Excel, and comfortable supporting both month-end close processes and day-to-day accounting functions. This is a key role in ensuring financial accuracy, streamlining processes, and supporting business operations with timely financial insights.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

General Accounting

Perform monthly, quarterly, and year-end closing activities including journal entries, account reconciliations, and variance analysis.

Maintain and reconcile general ledger accounts in accordance with GAAP.

Assist with the preparation of financial statements and internal reporting packages.

Support audits by preparing schedules, documentation, and responding to auditor inquiries.

Accounting Operations / Coordination

Coordinate accounts payable and receivable processes; review invoices, track approvals, and ensure timely processing.

Support payroll processing and related journal entries (if applicable).

Develop and implement clear processes for approvals, expense tracking, and documentation.

Serve as a point of contact for vendors, internal departments, and external partners regarding accounting inquiries.

Help maintain and enforce internal controls and accounting policies.

Process Improvement

Identify opportunities to improve financial systems, workflows, and reporting.

Assist with implementation of new accounting tools or ERP systems.

Document procedures to ensure clarity, consistency, and audit readiness.

EDUCATION AND / OR EXPERIENCE :

Bachelor's degree in accounting, Finance, or a related field.

3+ years of accounting experience, preferably in a fast-paced or multi-entity environment.

Strong proficiency in Microsoft Excel (pivot tables, lookups, formulas, etc.).

Fluent in English and Spanish

Experience with general ledger systems

Solid understanding of GAAP and accounting best practices.

Strong attention to detail, organizational, and time management skills.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively in a team environment.

PREFERRED QIALIFICATIONS :

Experience with month-end close and audit preparation.

Prior involvement in process improvement or ERP system implementation.

Knowledge of approval workflows or procurement platforms.

OTHER SKILLS AND ABILITIES :

Analytical Thinking & Problem Solving

Ability to analyze large sets of data and identify discrepancies or trends.

Strong critical thinking skills to resolve variances, accounting issues, or system inefficiencies.

Proactive approach to identifying and addressing problems before they escalate.

Organization & Time Management

Ability to prioritize multiple tasks and meet tight deadlines, especially during month-end close.

Comfortable managing recurring tasks while staying adaptable to ad-hoc requests.

Exceptional attention to detail and commitment to accuracy.

Communication & Collaboration

Strong written and verbal communication skills, with the ability to explain financial data clearly to non-finance stakeholders.

Comfortable working cross-functionally with departments like Operations, HR, Procurement, and external vendors.

Maintains a customer-service mindset when supporting internal teams and external contacts.

Initiative & Accountability

Takes ownership of assigned responsibilities and follows through to completion.

Willingness to question the status quo and suggest improvements.

Self-motivated with a strong sense of urgency and follow-up.

Systems Proficiency & Tech Adaptability

Quick to learn and adapt to new accounting platforms, ERP systems, and finance tools.

Experience using tools like Microsoft Teams, Slack, Google Workspace, or project management systems is a plus.

Comfort working in a paperless or digital-first environment with document sharing and workflow automation tools.

Confidentiality & Professionalism

Understands the sensitive nature of financial and employee data, exercises discretion and professionalism at all times.

Upholds the integrity of the accounting function and adheres to compliance standards.

Pay Details : $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.