MANAGEMENT ANALYST

Summary

Who may apply : Current, permanent DFAS employees in the competitive service and current DFAS VRA employees in the local commuting area and eligible DoD PPP Military Spouse preference applicants.

This job is open to

Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This announcement is open to current, permanent DFAS employees in the competitive service and current DFAS VRA employees in the local commuting area and eligible DoD PPP Military Spouse preference applicants.

Duties

Serves as liaison with DFAS Records Program Manager / Records Custodians.Oversees management of all records to ensure compliance with organizational policies and procedures.

Schedules / conducts annual organizational training for Records Custodians.

• Acts as the Government witness in court to testify to the authenticity of both physical and electronic records entered into evidence.
• Position serves as the DFAS Columbus Employee to Employee (E2E) coordinator receiving and issuing all E2E award items.
• Provides managers with objectively based information for making decisions on the administrative and programmatic aspects of organization operations and management.
• Accomplishes a wide variety of assignments concerned with effectiveness and efficiency of programs and operations.
• This position may be required to lift up to 40 lbs. when handling physical records.

Requirements

Conditions of Employment

• Must be a U.S Citizen or National.
• Registered for Selective Service (males born after 12-31-1959).
• Suitable for Federal employment.
• Time after Competitive Appointment : Candidates must have served 3 months after latest competitive appointment in the Federal service.
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment.

Failure to maintain security eligibility may result in termination.

Time in Grade Requirement - see the Qualifications field below for more details.

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-07) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience is defined as : planning, developing and maintaining records management program policies and procedures including ensuring compliance through reviewing and implementing records management publication guidelines.

Time-in-Grade : Current or former federal employees who have held a GS position in the preceding 52 weeks, must meet the time in grade requirement.

Applicant must have served 52 weeks as a GS-07 or higher grade in Federal Service.

You may qualify for consideration if meeting time-in grade, specialized experience, education requirement, 90 days after competitive appointment requirement, and all other qualification requirements within 30 calendar days after the closing date of the announcement, unless otherwise indicated on the announcement.

Education

GS-9 Substitution of Education for Experience : Two full years of progressively higher level graduate education, Master's or equivalent graduate degree, may be substituted to meet the specialized experience requirement.

Equivalent combinations of successfully completed graduate level education and experience may be used to meet total experience requirements.

If you are using education to substitute for the specialized experience, you must submit transcripts at the time you apply.

To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education (http : / / www2.

ed.gov / admins / finaid / accred / index.html).

Additional information

• Moving expenses will not be paid.
• The Tax Cuts and Jobs Act of 2017 makes certain reimbursements / payments taxable. For information on these changes and the Relocation Income Tax Allowance (RITA), for which some appointees are eligible, click here.
• For positions where relocation is paid (see Location block of vacancy announcement), you can learn more about relocation allowances and entitlements.
• Telework availability will be based upon the mission requirements and supervisory determination.
• We may use this announcement to make a temporary promotion. For some positions, the temporary promotion may be made permanent without further competition.
• Selections are subject to restrictions resulting from the DoD Program for Stability of Civilian Employment.
• A one year probationary or trial period may be required.
• We may use this announcement to fill additional vacancies within 120 days of the closing date.
• This position is Non-Exempt from the Fair Labor Standards Act.
• Travel requirement is Seldom .
• This position is covered by a bargaining unit.
• Retired Civil Service Employee : Employment of retired Federal employees receiving an annuity is subject to the requirements of the Department of Defense (DoD) policy guidance.

See DoD Instruction 1400.25, Volume 300, here)

The Security Designation will vary and dependent upon position and may require a secret clearance or higher. Employment in this position requires a background investigation which may delay starting date.

If you are selected and cannot obtain a favorable security determination within a reasonable period of time due to disclosed / undisclosed background issues, the employment offer may be withdrawn.

Individuals selected are required to obtain / maintain a favorable security determination to occupy a sensitive position within the agency as a condition of employment.

Failure to maintain eligibility to occupy a sensitive position may result in termination. For more information see the security section of Understanding Vacancy Announcements.

• All applicants are encouraged to apply electronically. If you are unable to apply on-line, you may contact 317-212-0454 for assistance.
• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT NOTE - YOU MUST FOLLOW ALL APPLICATION INSTRUCTIONS CAREFULLY. ERRORS OR OMISSIONS MAY AFFECT YOUR RATING.

All information included in the resume and Occupational Questionnaire is subject to review and verification. HR will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.

Applicants meeting the minimum requirements will be further evaluated based upon information you provided in the Occupational Questionnaire.

If a determination is made that the work experience described in your submitted resume does not support your responses to the self-assessment questionnaire, your score may be reduced, and you may lose consideration for this position.

If you are already a DFAS employee, you may be subject to disciplinary action, up to and including removal from Federal service, if you are found to have exaggerated, embellished, inflated, mischaracterized, or falsified your resume or qualifications.

The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies :

• Attention to Detail
• Communication
• Customer Service
• Decision Support

You can preview the Assessment Questionnaire here : https : / / apply.usastaffing.gov / ViewQuestionnaire / 12378632

DFAS recognizes the value of competencies gained through formal education and professional certifications. To ensure that consistent credit is given for these credentials in the selection process, DFAS has developed standard selection criteria to be used when filling positions in professional and administrative series.

Selections for professional and administrative positions will be based on four categories of selection criteria : Experience, Other, Education, and Certifications.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

You must provide a complete Application Package which includes :

1. Resume : You are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.

You may submit your resume by : attaching in your USAJOBS account. For assistance in preparing your resume, take a look at the DFAS Resume Tools.

2. Complete Assessment Questionnaire : Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.

3. Other Supporting Documents .

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement.

1. Transcripts and / or Certifications : You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications.

You must also document your education and / or certifications in your resume.

2. SF-50 : With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type.

3. Veterans Documentation : Click to review these authorities and documents verifying eligibility for a VEOA, VRA and / or 30% or more disabled veterans hiring authorities

4. Military Spouse Preference (MSP) Eligible : Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.

You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

5. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible : MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist.

6. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible : MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist.

7. Retained Grade PPP Eligible : Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference.

Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.

8. ICTAP Eligibles : A copy of the RIF separation notice and SF-50 if available.

9. Other Special Hiring Authorities : Click here to review these authorities and the documentation you are required to submit.

10. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.

WARNING : Failure to submit a complete application package including any required documentation by 11 : 59 PM (EST)

04 / 23 / 2024, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration.

To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information.

The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate.

HR will not modify answers submitted by an applicant.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follow the prompts to complete the assessment questionnaire and upload required documents.

2. Please ensure you click the Submit My Answers button to submit your application.

3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position.

Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement.

You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

The following link will help you determine if you meet the eligibility to apply for this position :

http : / / www.dfas.mil / careers / howtoapply / vacancyannouncement / appointment-eligibility.html

PLEASE NOTE : You will be considered only for those appointment eligibilities for which you select, attach supporting documentation and are found eligible.

Agency contact information

HR Customer Care Center

Phone

317) 212-0454

Email

[email protected]

Address

DFAS - DIR / SITE SUPPORT OFFICE - COLUMBUS

3990 E. Broad Street

Columbus, OH 43213

Next steps

The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews.

We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability / security background investigation.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

Required Documents

You must provide a complete Application Package which includes :

1. Resume : You are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume, which best reflects your qualifications for the job and may result in an ineligible rating.

You may submit your resume by : attaching in your USAJOBS account. For assistance in preparing your resume, take a look at the DFAS Resume Tools.

2. Complete Assessment Questionnaire : Your resume must describe the quality of work in regards to responses to the occupational self-assessment questionnaire as they generate your numerical rating.

3. Other Supporting Documents .

The following supporting documents are ONLY required if applicable to your personal qualifications or status. They must be received by the closing date of the announcement.

1. Transcripts and / or Certifications : You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications.

You must also document your education and / or certifications in your resume.

2. SF-50 : With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type.

3. Veterans Documentation : Click to review these authorities and documents verifying eligibility for a VEOA, VRA and / or 30% or more disabled veterans hiring authorities

4. Military Spouse Preference (MSP) Eligible : Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified up to and including the full performance level.

You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

5. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible : MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist.

6. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible : MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist.

7. Retained Grade PPP Eligible : Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference.

Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist.

8. ICTAP Eligibles : A copy of the RIF separation notice and SF-50 if available.

9. Other Special Hiring Authorities : Click here to review these authorities and the documentation you are required to submit.

10. You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility.

WARNING : Failure to submit a complete application package including any required documentation by 11 : 59 PM (EST)

04 / 23 / 2024, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration.

To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information.

The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate.

HR will not modify answers submitted by an applicant.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply Online' to create an account or log in to your existing USAJOBS account.

1. Follow the prompts to complete the assessment questionnaire and upload required documents.

2. Please ensure you click the Submit My Answers button to submit your application.

3. Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position.

Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement.

You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete.

The following link will help you determine if you meet the eligibility to apply for this position :

http : / / www.dfas.mil / careers / howtoapply / vacancyannouncement / appointment-eligibility.html

PLEASE NOTE : You will be considered only for those appointment eligibilities for which you select, attach supporting documentation and are found eligible.

Agency contact information

HR Customer Care Center

Phone

317) 212-0454

Email

[email protected]

Address

DFAS - DIR / SITE SUPPORT OFFICE - COLUMBUS

3990 E. Broad Street

Columbus, OH 43213

Next steps

The occupational questionnaire and the resume that you submit will be used to assess your qualifications for the job, and to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews.

We will notify you of the outcome after each of these steps has been completed. After making a tentative job offer, we will conduct a suitability / security background investigation.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request
6 days ago