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Event & Meeting Coordinator
Event & Meeting CoordinatorClearance Jobs • Alexandria, VA, US
Event & Meeting Coordinator

Event & Meeting Coordinator

Clearance Jobs • Alexandria, VA, US
5 days ago
Job type
  • Full-time
Job description

Event & Meeting Coordinator

Vistra is seeking an Event & Meeting Coordinator to support planning, coordination, day-of execution, and follow-on logistics for events related to suicide prevention and response in the military, including conferences, trainings, roundtables, and working groups. This position is primarily remote but is required to reside in the National Capital Region (NCR), with ad hoc on-site requirements at the Mark Center and / or Pentagon.

Key Responsibilities :

  • Support planning and logistics for conferences and roundtables, coordinating speakers, materials, and event branding to ensure seamless execution
  • Assist with agenda development, communications, and on-site support to deliver high-quality, well-organized events.
  • Other tasks as assigned.

Requirements :

  • Bachelor's degree in Hospitality, Communications, Public Affairs, or related field and 3+ years experience
  • Experience supporting logistics and coordination for conferences, roundtables, or organizational meetings
  • Experience coordinating event materials, name badges, signage, and on-site logistics
  • Experience maintaining project trackers, timelines, and event documentation
  • Experience supporting agenda development, speaker outreach, and attendee communications.
  • Ability to manage scheduling, task tracking, and communication among internal and external stakeholders.
  • Ability to manage multiple priorities under tight deadlines with precision and expert attention to detail
  • Ability to provide day-of-event support, including registration, set-up, and troubleshooting
  • Ability to obtain a Secret Clearance

    • Additional Preferred Qualifications :

  • Experience working with government or large organizational clients
  • Experience using event coordination tools (e.g., Smartsheet, SharePoint)
  • Ability to assist with event communications, presentations, and follow-up documentation
  • Interest in learning event design, creative direction, or audience engagement strategies

    • About Vistra : Vistra Communications, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Springfield, VA providing professional support serviced to Defense, Federal, and Civilian Agencies. Approximately 25% of our "team member" employees work in the National Capital Region, providing communications, outreach, and organizational transformation services to our public sector customers. Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits. US Citizenship Required : Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9 / E-Verify at the start of employment.

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