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Legal Administrative Assistant

Legal Administrative Assistant

Venable LLPNew York, NY, United States
6 days ago
Job type
  • Full-time
Job description

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

  • Prioritizing assignments and preparing often sensitive and detailed correspondence
  • Proofreading and editing text for grammatical and typographical errors, and occasionally for content
  • Managing billing process to include time-entry, data review and correction, and final submission
  • Interacting professionally with members of other departments and varied external contacts
  • Scheduling appointments, making travel and / or meeting arrangements and maintaining business calendars as instructed
  • Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
  • Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate...

  • 2+ years relevant work experience supporting multiple partners / stakeholders (preferably within a law firm setting)
  • Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications
  • Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred
  • Proficiency in the use of document management systems (iManage preferred)

    • Pay Range for Candidates in New York City :

    $75,000 - $110,000 per year

    The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

    Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

    Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

    Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

  • Minimum 2 years working at a law firm supporting multiple partners.
  • Advanced use of MS Word and Outlook as well as an ability to quickly learn other applications.
  • Advanced computer aptitude in order to use various features of multiple software programs (including word processing, footnotes, redlining, copying / pasting, comparing and editing documents).
  • Proficiency in the use of document management systems (iManage Work preferred).
  • Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure.
  • Ability to draft routine correspondence, perform basic mathematical calculations, and maintain organizes record keeping and filing systems.
  • Interpersonal skills necessary to convey and obtain information.
  • High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients.
  • Must be a problem solver, ability to work independently, display good judgement, and handle confidential information with discretion.
  • Ability to multitask and meet time-sensitive deadlines; accepting responsibility for producing a complete and accurate work product.
  • Organize and prioritize numerous tasks and complete them under time constraints.
  • Excellent organizational skills; very detail oriented.
  • Ability to follow and convey instructions effectively with a high degree of courtesy and tact including ability to independently initiate follow-up.
  • Ability to prioritize assignments and be a resource for overflow.

    • Education Requirements

  • N / A

    • Physical Requirements

  • Work is mainly sedentary
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    Legal Administrative Assistant • New York, NY, United States