Administrative Assistant / Receptionist

Childcare Professional

Do you enjoy daily interactions with peers and children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task-oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. This is a full time 40hrs / week position. Must be available to work between the hours of 7 : 30am-5 : 30pm.

Responsibilities include :

• Responsible for confidential and time sensitive material.
• Proficient with MS Word and Excel.
• Able to work with others harmoniously.
• High integrity.
• Superb listening and follow up skills.
• Must have excellent verbal and written communication skills.
• Must obtain 45 hours of childcare training with DCF within 90 days of employment.
• Familiar with DCF childcare rules and regulations (willing to provide training in this area).
• Ability to effectively communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
• Reports to Director and / or School Owner.
• Answer and direct phone calls. Organize and schedule meetings and tours.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Maintain and create new child files.
• Order office supplies.
• Provide general support to visitors and information by answering questions and requests on telephone and email and in-person.
• Handle multiple projects.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Maintain computer and manual filing systems.
• Reply to email, telephone, or face to face inquiries. Develop and update administrative systems to make them more efficient.
• Resolve administrative problems. Receive, sort, and distribute deliveries.
• Greet and assist visitors to the office.
• Support the teachers by printing and laminating materials as requested.
• Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations.
• Superior customer service and interpersonal skills.