PERSONNEL SERVICES SPECIALIST / HR-SES - 50009005

Personnel Services Specialist / HR-SES - 50009005

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

This position provides professional oversight and support duties specific to the functions within a State of Florida Agency Human Resources Office. Responsibilities include :

• FDVA Official Personnel File Specialist for current and termed employees. Includes file review and coordination, training and providing technical assistance to the HR Technicians in compiling required documentation and maintaining appropriate files, data and public records.
• FDVA Workers' Compensation Documentation Specialist for current and termed employees. Includes processing alerts, filing, review and coordinating with the HR Technicians in compiling required documentation and maintaining appropriate files, data and public records.
• Assisting with recruitment and selection procedures, including opening vacancies, placing vacancy advertisements, screening applicants, conducting State of Florida background screening processes, assisting with interview and hiring processes and documentation, and communicating with applicants during all phases of hiring and separation procedures.
• Compiling, reviewing, responding and assisting in the response to subpoenas, record requests, legal requests, documentation requests, and public records requests for the Bureau of Human Resources.
• FDVA Directory and People First Specialist for contact lists, information requests, searches, queries, and data tasks as needed.
• Agency Specialist for the FDVA photo ID badge, security badge and DMS parking tag programs. Enters and deletes payroll deductions as needed into People First.
• Responsible for employment and unemployment verification requirements and response and employment reference requests. Provides administrative support and back up to all HR staff as needed. Responsible for tracking record retention schedules for HR files.
• Back-up for Attendance and Leave, Payroll, Classification, Organizational Management and other related HR duties and responsibilities as assigned.
• Keeps the HRO informed at all times of all new and / or unusual situations. Performs other related duties as assigned, required and / or necessary to complete the responsibilities of the FDVA Bureau of Human Resources.
• Other duties as assigned by Human Resource Officer.
• All knowledge, skills, abilities and experience must be documented in the work history and / or resume of each applicant in order to be recognized.

This is a Selected Exempt Service position. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.