Full Time Office Administrator

Join a prestigious legal team as an Office Administrator, where you will oversee operations for both the Dallas and Houston offices. This leadership role focuses on driving operational excellence, supporting legal professionals, managing financial performance, and ensuring an exceptional workplace environment.

Key Responsibilities:

• Conduct regular meetings with business professionals and legal support staff
• Serve as the key liaison between office personnel, firm leadership, and external vendors
• Team Leadership & HR Coordination:
• Manage staffing, onboarding, performance evaluations, merit reviews, and bonus processes
• Partner with HR to recruit and onboard new hires
• Provide coaching, mentoring, and ongoing professional development
• Prepare and monitor operating and capital budgets
• Analyze expenses and ensure budget adherence; report variances to senior management
• Oversee office space planning, moves, refurbishments, construction RFPs, and project management
• Coordinate with property management, building security, and engineering teams
• Lead the operational integration of lateral attorney groups and their staff
• Collaborate on firmwide initiatives with Regional Office Administrators and senior leadership
• Contribute to the standardization and streamlining of firm processes
• Assist with IT, HR, Business Development, Diversity & Inclusion, and operational projects
• Serve on committees, attend partner and attorney meetings, and lead or join focus groups
• Provide regular updates and insights to the Regional Office Administrator
• Maintain timely communication on key office activities, projects, and challenges

Qualifications:

• Minimum Requirements:
• High School Diploma or GED
• At least 6 years of office management experience in a professional services or legal environment
• Solid knowledge of basic accounting and budgeting principles
• Strong command of Microsoft Office Suite and workflow analysis

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Finance, or related field
• Experience with facilities management, construction planning, and contract negotiations
• Background in managing multi-location offices is a plus