Executive / Administrative Assistant

Our client, a global law firm, is seeking an Executive Administrative Assistant to join their organization. The hours are 9 : 30am-5pm with flexibility for light overtime. This role is hybrid, working four days in office in Manhattan with one day remote.

Responsibilities :

• Provide high-level administrative support to two Partners in the Corporate & Financial Services department
• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements
• Prepare, review, and process client invoices in accordance with firm policies and client guidelines
• Track billable hours and ensure timely, accurate entry of attorney time; liaise with billing and accounting teams to resolve discrepancies
• Draft and proof correspondence, memos, and other legal documents
• Initiate and maintain client matters, conflicts checks, engagement letters, and matter intake forms
• Submit and reconcile attorney expenses and maintain organized and confidential records

Job Requirements :

Compensation / Benefits :

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

click here

or copy and paste the following link into an open window in your browser :

https : / / jobs.beaconhillstaffing.com / eeoc /

Completion

of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)