Administrative Assistant

Job Description

Job Description

DHA is seeking a highly organized and proactive Administrative Assistant to support our program management team at a client site. This role is critical to ensuring smooth day-to-day operations, supporting project documentation, coordinating meetings, and facilitating communication between stakeholders.

Responsibilities :

• Provide administrative support to the program management team.
• Oversee the onboarding of new staff onto the program, includes onboarding training, client site badge application, parking pass application, client email account application, and client unifier access application.
• Maintain a log of team members who have client site access badges, parking passes, email accounts, and Unifier accounts.
• Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Organize and facilitate the quarterly meetings for the Joint Venture Team.
• Arrange for food to be ordered, delivered, and served at meetings, when requested.
• Maintain and organize project documentation, reports, and correspondence.
• Assist with tracking project deliverables, timelines, and milestones, when requested.
• Support procurement and invoice processing activities as needed.
• Serve as a point of contact for internal and external communications.
• Escort visitors to and from the Client Site Visitor Center to the team’s work area.
• Organize and maintain seating charts for the team in coordination with the COTR.
• Manage office supplies, logistics, and general administrative tasks

Qualifications :