Executive Administrative Assistant

Executive Administrative Assistant

Become an integral part of our Investment Banking team where you will have the opportunity to work in a fast-paced organization. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in our Investment Banking team, you will have the opportunity to showcase your attention to detail, quality focus, high energy, and flexibility in a fast-paced environment. You will be a key player in our team, representing the manager / group with professional courtesy and acumen, and delivering flawless work output. Your role will involve daily interaction with various executive level internal clients across our business lines. We will rely on you to adapt to procedures, processes, and techniques to complete assignments in line with our department's activities and goals.

Job Responsibilities

• Maintain complex and detailed calendar; screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external calls and meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense reports for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization; maintain current organizational charts and executive bios; assist in editing spreadsheets and presentations, including printing and binding, for client meetings
• Handle regular activities without prompting, and advise in advance with issues or delays
• Work cooperatively with the administrative assistants team in positive partnership to support each other smoothly
• Lead and coordinate on ad hoc projects as requested

Required Qualifications, Capabilities, and Skills

Preferred Qualifications, Capabilities, and Skills

Note : This role requires five days in the office (Mon-Fri) and will not support hybrid options.