Office Administrator (part-time)

Position :   Office Administrator

Classification :   Part Time (16-20 hours / week)

Supervisor :   Women and Girls Fund of Waukesha County, Executive Director

Management :    N / A

Mission : The Women and Girls Fund of Waukesha County is dedicated to advancing the health and well-being, self-sufficiency and empowerment of women and girls in Waukesha County by growing our endowment to provide financial grants and support.

Essential Duties

The Office Administrator will operate as the organization's gatekeeper, ensuring smooth operation and accurate financial record keeping. They will be responsible for managing financial records and transactions, donor relations, and providing administrative support. A close working relationship with the Women and Girls Fund Executive Director, Treasurer, and Marketing & Event Coordinator is critical.

Interested in learning more about this job Scroll down and find out what skills, experience and educational qualifications are needed.

Financial and Compliance

• Accurately process all organization donations, gifts and acknowledgements.
• Process payroll and payment of all expenses in accordance with policies and established internal control processes.
• Maintain accurate and up to date financial records utilizing QuickBooks.
• Generate financial statements for leadership review ensuring compliance with relevant accounting standards and regulations.
• Provide support for annual financial audits and form 990 preparation. Maintain backup documentation for easy access.
• Oversee Fund Statements, collaborate with the Waukesha County Community Foundation as needed.
• Reconcile bank accounts, monitor cash flow and assist in cash management.
• Assist in budget preparation and monitoring.
• Maintain confidentiality of financial and sensitive information

Organizational / Record Keeping

Fundraising, Donor, and Grantee Relations

Communication

General Office

Experience

The ideal candidate will have :