Afterschool Enrichment Program Coordinator Site Trainee (25/26)

Job Number 4600312790 Start Date Open Date 06/23/2025 Closing Date 06/12/2026

JOB GOAL

Responsible for performing a variety of tasks designed to gain hands-on experience and knowledge to execute the duties of a site coordinator. Assignments will vary length of time and must be successfully completed within one year.

Essential Duties & Responsibilities

• Assists assigned coordinator in assuming primary responsibility for the quality of the program at the school site ensuring a safe, nurturing, and enriching environment.
• Participates in supervising, training, instructing, redirecting, and delegating work to After School Enrichment Program (ASEP) and substitute site staff.
• Assists in coordinating and monitoring work schedules and arranging field trips.
• Assists with the procurement of parts and supplies that may include budgetary cost, inventory, and ordering.
• Learns to confer with parents/guardians and assists assigned coordinator as primary parent liaison.
• Assists in conducting regular staff meetings, nurtures creativity, and professional growth in staff.
• Learns how to evaluate the performance of subordinate personnel in accordance with district evaluation policies and guidelines.
• Learns how to facilitate and coordinate special program activities and work of community resource persons.
• Learns school, state licensing, and ASEP policies and procedures.
• Participates in planning and providing a daily program of enriching experiences for an assigned group of children, at sites enrolling fewer than sixty-five children.
• Learns how to maintain individual employee files containing relevant personnel information, including, but not limited to, attendance and training records, and disciplinary actions.
• Learns how to provides exceptional customer service on various issues relative to ASEP services, facility management, and operations of assigned sites.
• Required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.
• Receives monthly training and support on seasonal events such as winter/spring break, summer camp, evaluations, curriculum expectations, in-service training, contract services/field trips, etc.
• May coordinate the work of the ASEP staff at the assigned site if a site coordinator is on approved leave or the position is vacant.
• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITY

Direct supervision of assigned personnel. Responsibilities include planning, assigning, and directing work; addressing complaints and resolving problems; training employees; evaluating performance; and interviewing, testing, hiring, and assignment of personnel.

MINIMUM REQUIREMENTS

Knowledge, Skills & abilities

• Knowledge of basic mathematical skills to understand ratios and percentages for mixing cleaning solutions
• Knowledge of and ability to execute performance management techniques
• Ability to work flexible schedules.
• Ability to supervise, train, and evaluate assigned staff
• Strong problem solving and critical thinking skills
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
• Operating knowledge of computer programs, including email, word processing, spreadsheets, and databases
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to establish and maintain collaborative working relationships with all stakeholders

Education, Training & Experience

• High school diploma or GED.
• Child Care Credential I & II or EDU 119
• At least 1 year working in the administration of or with children in a licensed facility

OR

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

Certificates, Licenses & Registrations

• BSAC- Basic School-Age Care within 3 months of hire.
• NC-DHHS Criminal Background Check required prior to hire.

Preferred qualifications

• NC Early Childcare Credential I or II and Administration I & II
• Associate or four-year degree with emphasis on child development, early childhood education or a related field with at least 12 semester hours in child development, child psychology or early education
• At least 2 years of verifiable administrative work in child day care or early childhood experience in a licensed setting