E11 - Executive Assistant / Operations Manager

E11 - Executive Assistant / Operations Manager

E11 Bio is a nonprofit Convergent Research organization on a neuroscience moonshot : developing a radical technology platform for scalable mammalian brain mapping. We are a collaborative, interdisciplinary team of scientists and engineers working at the frontier of connectomics. Read our technology roadmap.

E11 Bio is seeking an organized, proactive Executive Assistant / Administrator to provide essential support across operations, administration, and team coordination.

This is a high-leverage role : youll keep the machine running smoothly so our scientific team can focus on discovery. Were looking for a high-energy personality to join our startup-like environment for onsite work in Alameda, CA.

Responsibilities

• Executive Support

Manage calendars, triage appointments, and protect executive focus time.

Track commitments, action items, and follow-ups.

Coordinate travel, conference registrations, and partner visits.

Handle approvals, signatures, and routing of key documents.

Draft, proofread, and edit correspondence, presentations, and reports.

Support hiring, onboarding, benefits, and visa administration.

Manage vendors, SaaS accounts, and recurring orders.

Oversee office logistics (supplies, shipping / receiving, facilities).

Draft and update internal policies and SOPs.

Manage invoices, reimbursements, and expense tracking.

Support reporting for grants and contracts.

Serve as day-to-day contact for Convergent Research, our parent organization.

Schedule and coordinate internal and external meetings, workshops, and reviews.

Organize company events, retreats, and off-sites.

Support documentation practices in Notion and shared tools.

Encourage clear communication and collaboration across teams.

Coordinate board meetings, assemble packets, and track board actions.

Handle logistics and communication with external partners and collaborators.

Manage social media, email lists, blogs, and other public communications.

Qualifications

Progression

Who will love this job

We offer

Base salary range : $69,000 to $92,000 annually

Bonus : Performance-based, up to 20% of base salary

Total potential compensation : $82,800 - $110,400 annually

Work with impact! Helping run E11 Bio directly contributes to developing the next generation of brain mapping technology which will not only be critical in developing cures for the neurological disorders that affect 1 in 3 people worldwide but will also radically improve humanitys understanding of the brain and what it means to be conscious. Join us!

E11 Bio, LLC is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

$69,000 - $92,000 a year

Compensation details : 69000-92000 Yearly Salary

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