Administrative Assistant

Job Description

Job Description

We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. In this Contract-to-permanent position, you will play a key role in supporting daily operations, ensuring efficiency, and maintaining excellent service standards. If you are detail-oriented, organized, and enjoy working in a collaborative environment, we encourage you to apply.

Responsibilities :

• Manage purchase order and invoice processes, including data entry into Salesforce and invoice coding.
• Assist with inventory counts and ensure timely ordering of supplies.
• Support managers with payroll tasks and coordinating new employee onboarding activities.
• Oversee office and branch maintenance, including upkeep of office equipment.
• Collaborate with teams to complete equipment data entry and relay communications to operations.
• Handle ordering of office and warehouse supplies as required.
• Prepare and process expense reports and reimbursements for the operations team.
• Coordinate associate badges and provide general assistance to visitors.
• Sort incoming mail and deliveries, manage outgoing mail, and assist with preparation of show books.
• Deliver exceptional customer service to both internal and external stakeholders, adhering to company standards.
• Proven experience in administrative assistance or a similar role.
• Proficiency in data entry and familiarity with Salesforce or similar systems.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication skills, both written and verbal.
• Ability to collaborate effectively with team members and managers.
• Experience with inventory management and supply ordering.
• Comfort with handling payroll tasks and onboarding processes.
• Knowledge of reception duties, including managing mail and assisting visitors.