Executive Administrative Assistant CHGO

Executive Administrative Assistant

At HCSC, our employees are the cornerstone of our business and the foundation to our success. We empower employees with curated development plans that foster growth and promote rewarding, fulfilling careers.

Join HCSC and be part of a purpose-driven company that will invest in your professional development.

Basic Function

Under limited supervision, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties, including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of divisional policies, practices and procedures to ensure the office functions efficiently. This Executive Administrative Assistant level requires strong initiative and may entail decision making authority. Incumbent takes a broad perspective to problems and spots new, less obvious solutions. Will also handle special projects including complex calendaring and coordination of meetings, making travel arrangements, arranging for on and off-site luncheons as well as sending out invitations. Will attend management and other meetings for the Divisional Senior VP and prepare summaries of decisions and commitments made at meetings and conferences.

Note : This role is hybrid / flex and generally requires in-office visibility three days per week (unless otherwise required by senior leadership). Relocation will not be provided; sponsorship is not available either now or in the future.

Job Requirements

High School Diploma or G.E.D. (general educational development).

3 years of prior, senior-level administrative support experience.

Knowledge of office procedures and equipment.

Strong computer literacy and PC proficiency to include Word, Excel, PowerPoint and Workday.

Strong verbal and written communication skills, including punctuation, composition, sentence structure, etc.

High degree of confidentiality and ability to maintain a professional demeanor.

Ability to exercise confidentiality, tact and diplomacy.

Independent judgment and initiative to act with authority as needed.

Preferred Requirements

Secretarial certificate from accredited secretarial school or professional certification, such as the Certified Administrative Professional (CAP).

Advanced degree would be a plus.

Note : This role is hybrid / flex and generally requires in-office visibility three days per week (unless otherwise required by senior leadership). Relocation will not be provided; sponsorship is not available either now or in the future.

Pay Transparency Statement :

At Health Care Service Corporation, you will be part of an organization committed to offering meaningful benefits to our employees to support their life outside of work. From health and wellness benefits, 401(k) savings plan, pension plan, paid time off, paid parental leave, disability insurance, supplemental life insurance, employee assistance program, paid holidays, tuition reimbursement, plus other incentives, we offer a robust total rewards package for employees. Learn more about our benefit offerings by visiting careers.hcsc.com / totalrewards.

The compensation offered will vary depending on your job-related skills, education, knowledge, and experience. This role aligns with an annual incentive bonus plan subject to the terms and the conditions of the plan.

HCSC Employment Statement :

We are an Equal Opportunity Employment employer dedicated to providing a welcoming environment where the unique differences of our employees are respected and valued. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.

Base Pay Range

$19.65 - $43.74

Exact compensation may vary based on skills, experience, and location.

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HCSC is committed to diversity in the workplace and to providing equal opportunity to employees and applicants.

If you are an individual with a disability or a disabled veteran and need an accommodation or assistance in either using the Careers website or completing the application process, you can call us at 1-866-977-7378 to request reasonable accommodations.

Please note that only requests for accommodations in the application process will be returned. All applications, including resumes, must be submitted through HCSC's Career website on-line application process. If you have general questions regarding the status of an existing application, navigate to "candidate home" to view your job submissions.