Executive Assistant Onsite, Nashville TN

Discover Vanderbilt University Medical Center : Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization :

VUMC Executive Office

Job Summary :

The Executive Assistant serves as a personal aide and liaison for executive leadership in the Deputy CEOs office under guidance. The Executive Assistant supports the administrative and business activities of the executive offices.

Hours : Monday - Friday 8 : 00am - 5 : 00pm

Preferred Skills & Experience :

• Proven experience supporting an executive office or senior leadership team
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Strong project management skills with ability to prioritize and meet deadlines
• Ability to learn quickly and adapt to a dynamic environment
• Expertise in calendar and schedule management
• Skilled in preparing meeting agendas and coordinating logistics
• Solid understanding of working with high-level executives in fast-paced settings
• Exceptional attention to detail and accuracy
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Highly efficient and organized in managing multiple tasks
• Proactive and confidentconfident asking questions and taking initiative
• Excellent time management and organizational skills

KEY RESPONSIBILITIES

TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities :

Organizational Impact : Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area / team with occasional guidance. Problem Solving / Complexity of work : Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge : Has expanded knowledge gained through experience within a professional area. Team Interaction : Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues : - Develops Self and Others : Invests time energy and enthusiasm in developing self / others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships : Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively : Recognizes group interactions and modifies ones own communication style to suit different situations and audiences. Delivering Excellent Services : - Serves Others with Compassion : Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems : Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support : Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality : - Performs Excellent Work : Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement : Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements : Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : - Demonstrates Accountability : Demonstrates a sense of ownership focusing on and driving critical issues to closure.- Stewards Organizational Resources : Applies understanding of the departmental work to effectively manage resources for a department / area.- Makes Data Driven Decisions : Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation : - Generates New Ideas : Proactively identifies new ideas / opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology : Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges.- Adapts to Change : Views difficult situations and / or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications :

Responsibilities :

Certifications :

Work Experience :

Relevant Work Experience

Experience Level : 4 years

Education : Bachelors

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE / Vets / Disabled.

Required Experience :

IC

Key Skills

Experience Working With Students,Google Docs,Organizational skills,Classroom Experience,Data Collection,Materials Handling,Workers' Compensation Law,OSHA,Special Operations,Team Management,Experience with Children,Supervising Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1