Police Records Supervisor (Internal Opportunity)

Police Records Supervisor

The current vacancy is for Police Records Supervisor in the Police Department. This recruitment is open to current Regular City employees and Temporary employees who have accrued a minimum of 600 paid hours worked for the City of Santa Cruz and who have worked for the City within the previous twelve months. As an Internal recruitment, the list established from this recruitment is valid only for the current vacancy listed above.

Under general supervision, the Police Records Supervisor supervises the operation of the Police Department's Records Section. Responsible for supervising Police Records Technicians engaged in processing police records and reports, and maintaining files; certifying vehicle citations and releasing stored and impounded vehicles; preparing state mandated statistics and crime reporting; preparing billing for a variety of Police Department functions, including alarm systems and fines for driving under the influence. Coordinates Police Officers' traffic court appearances with District Attorney's Office and other agencies. Performs other duties as assigned.

APPLICATION AND SELECTION PROCESS : The following process may be changed as deemed necessary by the Human Resources Director. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

On Thursday, 11 / 06 / 25 recruitment will close. All application materials must be received by the Human Resources Department by 5 : 00 pm; postmarks are not accepted. To apply, submit :

• Application - online application only. Resumes are not accepted in lieu of filling out the application form completely. Click the Apply button to begin the online application process.
• Response to supplemental questions - will be a primary tool in the evaluation of your qualifications for this position. Any work experience described here must also be included in your employment history on the main application.

Week of 11 / 10 / 25 : Candidates meeting the minimum qualifications will be asked to submit a Non-Sworn Personal History Statement.

For Police Department Positions An intensive background investigation will be conducted on final candidates in accordance with the Peace Officer Standards and Training Commission Peace Officer Background Investigations Guidelines. Candidates will also be required to successfully pass a polygraph examination.

IMPORTANT : Please wait until requested to submit a Personal History Statement. You are encouraged to review the form and reasons for disqualification, and you may start ahead of time, but DO NOT submit with your application. You must wait until requested to submit your form as only qualified candidates will be requested to submit this form.

Typical Duties

Working Conditions

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires far and near vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Minimum Qualifications

The minimum qualifications for Education, Experience, Knowledge, Skills and Abilities are the following :

OR

Knowledge : State laws, regulations and procedures governing the security and processing of police-related records. Standard practices, procedures and equipment used in a police records unit. Proper grammar, spelling, punctuation and business correspondence format. Effective application of computerized systems to police records maintenance. Operation of word processing or data entry equipment. Effective coaching, mentoring and training techniques, career development and evaluation of staff.

Skills : Organizational skills to effectively plan the work of others and work within deadlines. Interpersonal skills to effectively respond to problems and complaints from the general public and maintain effective working relations with department staff. Typing skill of 50 words per minute.

Abilities : Effectively supervise and train others. Interpret and apply administrative and departmental policies and procedures. Communicate clearly and concisely, both orally and in writing. Analyze situations appropriately and adopt effective courses of action. Process detailed paperwork in accordance with specific procedures and policies. Maintain confidentiality of sensitive information. Proofread and edit for proper spelling, grammar, punctuation and format. Accurately type verbal or recorded statements in final form. Make basic mathematical computations accurately to prepare billings and statistical reports.

Licenses and Certificates : Possession and continued maintenance of a valid California Class C driver's license.

Other Requirements : Willingness to work varying daytime schedules as assigned, including weekends and holidays. Ability to pass a comprehensive background investigation to determine suitability for work with restricted law enforcement documents.

Desirable Qualifications : Knowledge of state and federal guidelines for crime statistics. Bilingual ability to speak and write in both English and Spanish.