Administrative Coordinator - Division of Neonatology

Administrative Coordinator

As the Administrative Coordinator for the Division of Neonatology, you will play a pivotal role in ensuring smooth operations and maintaining effective communication within the division and with external partners. Your primary duties will include organizing meetings and events, handling correspondence, overseeing time management, and providing essential support to faculty and staff.

You will manage a variety of administrative functions such as budget management, data management (including compliance and accreditation), travel arrangements, recruitment and exhibitor coordination, onboarding, and interview coordination. Additionally, you will provide technology support, manage divisional communications, coordinate projects with faculty and staff, and handle meeting preparation.

A key responsibility of this role includes coordinating conferencesfrom scheduling logistics to ensuring on-site availability and support so that events run smoothly.

Delivering exceptional customer service to our faculty, staff, and other stakeholders will be a key component of your role. Academic school experience is preferred. This position requires excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced environment.

The hours for this role will be 7AM-4PM or 8AM-5PM. Work from home one day / week after probationary period.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus :

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement / pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work / life services such as...

Position Summary :

Provides general business and financial operations support to a department or group of professionals under general supervision. Makes moderately complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities :

Certification / Skills :

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Working knowledge of University financial systems is preferred.

Minimum Education :

Bachelor's degree level of higher education in business related field required. Equivalent level of education and / or experience may substitute for education requirement.

Minimum Experience :

One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.

Physical Requirements :

Exerts up to 20 pounds of force occasionally and / or up to 10 pounds frequently and / or a negligible amount constantly to move objects.

Security Sensitive :

This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. 791.4.

Veteran Information :

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to : 001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.

Residency Requirement :

Employees must permanently reside and work in the State of Texas.