Office Administrator

A well established, global manufacturing company in SW Houston is seeking an Office Administrator to join their growing team! This person will wear many hats and be a key component in ensuring the business runs smoothly by managing a wide variety of administrative duties.

Salary : $85,000-$100,000

Benefits : Medical, Dental, Vision, 401K

Location : SW Houston - Onsite

Responsibilities :

Maintain accurate inventory records and quality certifications in compliance with company procedures.

Prepare, issue, and track purchase orders, confirmations, receiving reports, vendor invoices, and payments.

Arrange domestic and international shipments, ensuring alignment with purchase orders and providing shipment notifications to customers.

Maintain working knowledge of export documentation requirements; secure export licenses when required and prepare customs packets for international clients.

Manage customer invoicing, accounts receivable, and payment processing.

Oversee company insurance policy renewals and serve as primary contact for external providers of accounting, payroll, and employee benefits, review and process expense reports.

Monitor and coordinate maintenance of company facilities, warehouses, office equipment, and supply inventories.

Partner with Senior Management to coordinate trade show participation, manage marketing material orders, and support updates to the company website and social media platforms.

Requirements :

10+ years of administrative or office management experience within a small office environment

Bachelor's degree preferred

Excellent written and verbal communication skills

Must have solid working knowledge of QuickBooks and MS Excel

Detail oriented and ability to work independently and in a team environment

Basic understanding of bookkeeping procedures.

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