Office Administrator

Office Administrator

Leading Texas full-service firm with offices in Houston has an opening for an Office Administrator.

Key Responsibilities

• Oversee the daily operations of the office to ensure all administrative and support functions are performed efficiently.
• Supervise and develop administrative support staff, including reception, and secretarial support.
• Partner with department leaders to support all firmwide policies and initiatives at the local level.
• Establish and maintain strong interpersonal relationships with the Office Managing Partner to collaborate on strategic initiatives and implement as directed.
• Partner with local Practice Group Leaders to align administrative support and teams to ensure seamless integration of new hires.
• Demonstrate sound judgment, discretion, and professionalism in all interactions, serving as a role model for staff and a trusted advisor to firm leadership.
• Coordinate office moves in partnership with the Operations department.
• Support hiring, onboarding, training, and development for administrative staff.
• Manage the evaluation and compensation process for business professionals.
• Coordinate local onboarding and orientation for new hires, ensuring they are integrated smoothly into the office and firm culture.
• Serve as a first point of contact for employee questions, concerns, or workplace issues, escalating to HR leadership as appropriate.
• Partner with HR leadership on employee relations issues, performance management, and policy compliance.
• Oversee the offboarding process to ensure a smooth and respectful transition for departing employees, including conducting exit interviews of business professionals to gather and identify opportunities for firm improvement.
• Foster a positive, inclusive, and professional workplace culture aligned with firm values.
• Maintain compliance with firm risk management, data privacy, and confidentiality standards.
• Ensure proper records retention and confidentiality practices are followed in compliance with legal and firm standards.
• Document and maintain records related to performance, attendance, and employee relations.
• Manage and monitor the office HR budget, ensuring expenses are controlled and cost-effective decisions are made.
• Plan, organize, and execute office events such as Business Professional meetings, holiday celebrations, recognition and community engagement programs.
• Ensure timekeeping procedures comply with federal and state wage and hour laws and adherence to Fair Labor Standards Act requirements.
• Collaborate with Payroll on compensation adjustments, bonus documentation, and administrative staffing changes.

Qualifications

Education

Years of Experience

Working Conditions