Immediate opening for Office Manager in Coconut Creek, Fl
The Office Manager is responsible for a range of critical organizational and operational functions including payroll management, facilities safety, HR functions, reporting, and the development/maintenance of job descriptions and work instructions. The ideal candidate will have strong organizational skills, exceptional attention to detail, and an ability to manage multiple tasks efficiently.
Primary Responsibilities:
Payroll Management:
Process weekly payroll ensuring all employees are compensated accurately and timely. Maintain up-to-date records of employee attendance, overtime, sick days, and vacation time. Resolve any payroll discrepancies and liaise with payroll providers or software vendors as required. Stay informed about local, state, and federal payroll regulations to ensure compliance.Facilities Safety:
Monitor and maintain a safe working environment, ensuring compliance with occupational health and safety regulations. Schedule and supervise regular safety inspections and drills. Coordinate with service providers for equipment checks, maintenance, and repairs. Manage inventory of safety equipment and first-aid supplies.Human Resources (HR):
Assist in the recruitment process, including job postings, applicant tracking, and initial interviews. Maintain confidential employee records, including contracts, performance evaluations, and disciplinary actions. Coordinate employee training and professional development programs. Address employee inquiries regarding HR policies and benefits.Reporting:
Prepare weekly, monthly, quarterly, and annual operational reports for senior management. Collaborate with various departments to gather necessary data and insights. Analyze and present operational metrics, identifying areas for improvement. Maintain an organized record of all reports for future references.Job Descriptions & Work Instructions:
Develop and update detailed job descriptions for all positions within the organization. Collaborate with department heads to establish clear work instructions for various tasks and processes. Regularly review and revise job descriptions and work instructions to align with evolving business needs. Ensure all employees have access to relevant work instructions and training resources. Delegate to other staff members who may be a better use of time.Qualifications:
Benefits:
Monday to Friday 8:30am - 5pm
10 Paid Holidays
Earn 1 PTO for every month worked
Office Manager • Coconut Creek, FL, US
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