Compliance Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ongoing management training regarding Registration and New Accounts.
• Maintain current knowledge of investment industry practices and regulations through regular review of appropriate publications, evaluating their applicability to the company and instituting actions where required.
• Assist in preparing responses to Broker Dealer questionnaires.
• Maintain broker dealer and investment advisory records including amendments and annual renewals for the firms and reps.
• Review each employee’s file for currency and accuracy of information required by regulatory agencies and update as necessary.
• Process each new employee utilizing applicable registration forms while securing fingerprints and issuing Registered Rep numbers when applicable.
• Maintain money in our CRD account to cover expenses, i.e. state registrations, exam requests, filing of Forms U4, U5, Broker Dealer related filings, monthly usage fees, fingerprint cards, etc.
• Receive from Compliance staff all required regulatory information to be disseminated throughout the firm, create applicable form of communication and distribute in a timely manner.

Maintain detailed database of all information disseminated from the Compliance department to firm personnel via the various forms of distribution.

• Coordinate publication of Broker Dealer compliance manuals, organization charts and / or documents.
• Maintain and coordinate execution and revision of certain outstanding Investment Advisory manuals including, but not limited to, the Investment Advisory Annual Review and Stephens Capital Management manuals.
• Coordinate and assist in creating new manuals, as required, and update online.
• Monitor Regulatory Continuing Education (CE) requirements through the CRD and notify reps and supervisors, as required.

Send final notice to registered rep if requirements are not fulfilled within one month of the time period.

• Assist in the development, implementation and maintenance of Stephens’ Firm Element CE Training Plan and maintain list of persons subject to Firm Element requirement.
• Coordinate and track completion of Stephens’ Firm Element CE requirements.
• Coordinate licensing and registration of firm employees : determine which new and existing employees require exams, secure applications, order study materials, book classes for securities licensing courses, schedule exam dates / times, obtain funding for required exams and / or licensing, and process invoices to Accounts Payable for related expenses.

Ongoing, maintain the in-house registration database by individual representative and by state, including all registrations.

Maintain testing information database.

Monitor compliance reports of sales personnel to determine requirements for license renewal and / or required licensing in a new state.

Monitor agent registration and terminations through the FINRA Central Registration Depository (CRD).

Create, disseminate and monitor the return of the Annual Employee Compliance Packets. Review packets for accuracy and completion.

Input required information contained from the packets into a Compliance database.

• Process and maintain outside brokerage accounts of Stephens employees : receive requests, process required memos and forward to the COO for approval;
• mail required NYSE Rule 407 letters to outside brokerage firms and maintain database and files of the subject account and letters;
• monitor receipt of statements and confirms as required by Rule 407; follow up on accounts denied approval to ensure they are transferred to Stephens;

and assist in filing statements and confirms on accounts receiving approval.

• Review daily and monthly reports to comply with all state, federal and Stephens rules and regulations.
• Research and assist in resolution of problems related to employee and firm registration.
• Compose and type correspondence and responses to various registration agencies.
• Perform other routine functions such as sending yearly Stephens’ City licenses renewals, annual firm and registered representative renewals, etc.
• Mail Audited Financial Statements annually and maintain database of recipients.
• Maintain MCO database for outside business activities of all firm employees and outside equity investments for all firm employees.
• Provide backup for the Registrar / Compliance Specialist position.
• Perform other tasks as assigned by management.

EDUCATION AND / OR EXPERIENCE

• Bachelor’s degree or equivalent work experience
• 3+ years of related experience preferably in a similar position within the securities industry
• An equivalent combination of education, training or experience.

CERTIFICATES, LICENSES, REGISTRATIONS

• The following registrations will be required within 6 months of employment : SIE Securities Industry Essentials CertificationSeries 7 General Securities RepresentativeSeries 63 - State Law Exam
30+ days ago