Executive Assistant to the CEO

Executive Assistant

We are seeking a dynamic and highly organized executive assistant to serve as a strategic partner to our chief executive officer. This role requires a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced global environment. As the CEO's right hand, you will manage schedules, communications, events, and high-priority projects while acting as a key liaison to internal and external stakeholders.

As the executive assistant to the CEO, you will :

Executive Support & Calendar Management

Proactively manage the CEO's calendar, prioritizing and resolving scheduling conflicts with efficiency and discretion

Anticipate the CEO's needs and ensure seamless day-to-day operations

Meeting Coordination & Preparation

Prepare the CEO for meetings by compiling agendas, briefing materials, and relevant documents

Attend meetings, take detailed notes, and track follow-ups to ensure timely completion of action items

Oversee executive and leadership team meetings, including scheduling, agenda development, and material distribution

Assist in planning and executing company-wide events, such as quarterly business reviews and offsite meetings

Travel & Expense Management

Coordinate complex travel arrangements, including itineraries, accommodations, and transportation

Prepare and submit accurate expense reports in a timely manner

Project Management

Drive and track the CEO's initiatives and special projects from concept to completion

Communication & Stakeholder Management

Act as the primary point of contact between the CEO and internal / external stakeholders, including the board of directors, investors, and employees

Draft and prepare confidential correspondence, reports, and presentations

Manage board meeting logistics, including scheduling, travel arrangements, and preparation of materials

Support investor relations activities, such as coordinating events and preparing briefing materials

Confidentiality & Discretion

Handle sensitive information with the utmost integrity and professionalism.

Serve as a trusted partner, safeguarding confidential employee, financial, and business information

Required Education, Experience, & Skills :

5+ years of experience in an executive administrative role providing direct support to a CEO in a global, publicly traded company

Undergraduate degree preferred (not required), degree paths might include business administration, communications, office administration, legal studies, finance, or liberal arts

Proven experience managing the board of directors' interactions and logistics.

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Technically savvy, leveraging technology for efficiency

Interpersonal Skills

Exceptional Communication : Outstanding written and verbal communication skills, with the ability to tailor messaging for diverse audiences.

Emotional Intelligence : Strong ability to navigate complex personalities and handle sensitive matters with tact and diplomacy.

Discretion & Judgment : Demonstrated ability to manage confidential information and make sound, independent decisions.

Adaptability : Thrives in a fast-paced environment, managing shifting priorities with poise and efficiency.

Proactive Problem-Solving : Anticipates needs and resolves issues before they arise.

Stakeholder Management : Builds and maintains strong relationships with board members, investors, and senior executives.

Collaboration First Hybrid Work Arrangements : This role is hybrid eligible with the requirement to be in office at least four days per week. Colleagues are expected to demonstrate a collaboration first mindset, which is the understanding that teams will work together in-person and colleagues should be flexible to adjust their hybrid days based on business needs. You will have an opportunity to work with your team and leader to determine when you should be in the office to drive meaningful connections and to best serve our customers.

Why Work in St. Louis, Missouri

Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.

About Our Location

Our location is the host of Copeland's corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.

Our Commitment to Our People

Across the globe, we are united by a singular purpose : sustainability is no small ambition. That's why everything we do is geared toward a sustainable futurefor our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally. Flexible and competitive benefits plans offer the right options to meet your individual / family needs : medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Together, we have the opportunity and the power to continue to revolutionize the technology behind air conditioning, heating, and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact : copeland.careers@copeland.com