Marketing / Proposal Coordinator

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms.

JMT's staff is recognized as being among the best in the industry by leading publications at the national, regional, and local levels. We turn visions into realities for the betterment of our clients, communities, environment, and employee owners. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offers a variety of competitive benefit programs.

Position summary : Responsible to support proposal / pursuit coordination and marketing efforts for regional engineering, architecture, and construction management disciplines. Flexible hybrid schedule in a team environment which fosters work-life synergy. This position is not eligible for employer-based sponsorship with the exception of the TN visa classification.

Essential Functions and Responsibilities

Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations

Coordinate all phases of the pursuit process from kick-off meeting to production and delivery and proposal closeout

Develop pursuit outlines

Participate in pre-proposal meetings, kick-off meetings, debriefings, etc.

Prepare major sections of pursuits, including but not limited to, project descriptions and resumes, tailored for specific pursuit. Work with Subject Matter Experts (SMEs) to develop other pursuit content

Coordinate pursuit production (typing, graphics, editing, and reproduction), printing and delivery, with emphasis on quality assurance / quality control

Assist with presentation preparation, presentation materials, etc.

Provide Marketing essential functions and responsibilities, as required

Complete data entry for Marketing databases, tracking leads go / no go, and wins or losses

Maintain visually-appealing marketing materials including resumes, boilerplate information, project descriptions, photographs, subconsultant information, etc.

Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, subconsultants, and clients

Administrative duties related to marketing such as filing, data input, etc.

Research websites, newspapers, magazines and other business publications in search of project opportunities for professional services. When opportunities are found, enter data for these opportunities into marketing database (CRM), tracking leads and associated go / no go decisions, and wins or losses

Gather information, conduct market research about prospects / clients / projects, and participate in the development of various business collateral to support continued strategic growth

Generates reports for technical staff on marketing efforts, when required

Organizational support of office, regional and corporate marketing efforts

Adherence to JMT’s Quality Management System (QMS), ISO 9001 : 2015 Marketing procedures

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

Required Skills

Knowledge and experience in the A / E consulting industry

Knowledge of the RFQ / RFP structure and proposal process

Be able to work independently and as part of a team

Be able to multi-task and work within deadlines

Be self-motivated

Be able to communicate effectively

Be a team player, contributing ideas and solving problems

Required Experience

Bachelor’s degree in Marketing, Business, Communication or related field or equivalent years of experience

5 years of experience

Working knowledge of InDesign, Microsoft Office Suite, and familiarity with CRM database systems

Working Conditions

Work is performed on a hybrid schedule – a combination of office and remote work. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.