Property Associate, Industrial

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.

We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

PROPERTY ASSOCIATE

WHAT YOU’LL BE DOING

Administrative

• Provide direct administrative support to property management
• Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
• Assist in Management Audits
• Maintain and update employee, client and customer contract data bases
• Organize, compile and prepare reports for distribution
• Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
• Enforce compliance with insurance requirements among tenants

Financial

• Process accounts payable & accounts receivable (AP / AR)
• Obtain completed W-9’s from all vendors
• Assure technological advancement of support systems maintaining budget guidelines
• Assist team with budget preparation
• Track budget line items related to administrative accounts
• Prepare manual adjustments forms for all tenant services requests
• Ensure Engineers take monthly readings from electric meters for tenants
• Assist with new vendor set up Assist management with monthly reporting
• Responsible for monthly MES bill-back to clients
• Responsible for invoicing tenants for any damage which they are directly responsible for

Client Services

• Responsible for maintaining the day-to-day relationships with tenant contacts
• Prepare tenant memos and all communications as directed be manager
• Liaison between tenants and all building staff / team members
• Responsible for SharePoint management and document loading
• Follow up on all tenant requests to ensure completed to satisfaction
• Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI certificates of insurance as necessary
• Work with manager to address tenant needs special needs are worked through effectively
• Assist the team with updating and implementing new property on-boarding

Operations

• Review tenant services requests daily and note completion
• Ensure all tenant contact information is accurate and completed in all building systems
• Coordinate access for vendors
• Distribute documents to Lease Administration
• Scheduling use of materials to be moved into or out of property
• Construction Projects / Contractor Relations
• Draft contracts as requested by managers within 24-48 hours of the request
• Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

WHAT WE’RE LOOKING FOR

• Associate’s / bachelor’s degree or commensurate experience preferred
• Proficient knowledge of Microsoft Word, Excel and PowerPoint
• Adaptability ability and willingness to learn new software applications
• Ability to multi-task and work on a variety of different projects / tasks at once
• Outstanding organizational and project management skills
• Team-oriented; works well with others in a cross-functional way to get the job done

WHAT’S IN IT FOR YOU

Comprehensive and competitive benefits plan

Location : On-site Columbus, OH

On-site Columbus, OH

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.