Executive Assistant

Executive Assistant

The Executive Assistant is responsible for supporting the SVP, Distribution & Partnerships and their team at VERSANT, a newly formed, independent media company. We are looking for an experienced and proactive individual who thrives in a collaborative, fast-paced environment and who values building strong relationships across the organization. This role is critical to enabling the success of our executive and broader team, and the ideal candidate will embody the company's core values of transparency, trust, and teamwork.

Responsibilities :

• Calendar & Schedule Management : Own and creatively manage a highly dynamic and complex calendar involving executives at all levels, coordinating meetings across time zones and accommodating frequent changes. Demonstrate a results-driven approach to securing time with internal and external stakeholders.
• Relationship Management & Collaboration : Build strong, trusted relationships with other assistants, team members, and stakeholders. Be a culture carrier who contributes to a positive, team-oriented environment and proactively seeks ways to foster collaboration.
• Communications & Liaison : Act as a key point of contact for both internal and external communications, prioritizing and streamlining information flow while representing the executive's voice and style.
• Confidentiality & Trust : Handle highly sensitive information with the utmost discretion. Build a deep level of trust with the executive team and others.
• Process Improvement : Continuously assess current workflows and processes. Recommend and implement improvements that enhance team efficiency and operational excellence.
• Office & Event Support : Assist with office administration, team events, and coordination of logistics and materials for meetings, both virtual and in-person.
• Responsiveness & Flexibility : Be highly responsive, with a can-do attitude and readiness to step in whenever and wherever needed, especially during high-priority moments.
• Project Management & Special Assignments : Assist with special projects and provide backup support for other assistants when required.

Qualifications :

Additional Information :