Administrative Assistant (Rockville, MD and Great Falls, VA)

Job Description

Job Title : Administrative Assistant

Location : Rockville, MD and Great Falls, VA

(3 days per week in the Rockville office and 2 days per week in the Great Falls, VA office)

Type : Full-Time, Onsite

Schedule : Monday-Friday, 8 : 30 a.m.-5 : 30 p.m.

Pay Range : $60,000-$ 65,000

Overview :

We're seeking a professional and detail-oriented Administrative Assistant to support senior leadership and ensure smooth day-to-day operations across two office locations. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities :

• Maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage incoming calls, emails, and correspondence; respond and route inquiries as appropriate.
• Prepare and edit documents, presentations, and reports.
• Drive between the Rockville, MD and Great Falls, VA offices regularly (3 days in MD, 2 days in VA).
• File, organize, and retrieve documents and reference materials.
• Conduct research, collect data, and prepare materials for meetings and presentations.
• Manage office supplies and inventory; anticipate and order as needed.
• Greet and assist visitors; provide general office and administrative support (copying, mailing, filing, etc.).
• Maintain professional knowledge through ongoing development and training.

Qualifications :

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.