Administrative Assistant

Administrative Assistant

Location : Baltimore, MD (Onsite, Monday–Friday)

Salary : $40,000 – $45,000 annually

LHH is partnering with aa Baltimore-based maintenance contracting company providing high-quality facility support and building maintenance services to clients throughout the region. The team is looking for a dependable and detail-oriented Administrative Assistant to support our office operations and help our team stay organized and productive.

Position Overview :

The Administrative Assistant will play a key role in supporting day-to-day business activities across our office and field teams. This position is ideal for someone who enjoys a fast-paced environment, takes initiative, and is eager to grow in an administrative career within the maintenance and construction industry.

Responsibilities :

• Greet and assist visitors, clients, and vendors in a professional and friendly manner
• Manage calendars, schedule meetings, and coordinate communications between office and field staff
• Prepare, review, and distribute correspondence, reports, work orders, and project documents
• Maintain organized filing systems for contracts, invoices, and job records (digital and physical)
• Assist with processing invoices, purchase orders, and expense tracking
• Support project managers and supervisors with data entry, scheduling, and job documentation
• Order and maintain office supplies and equipment
• Assist with coordinating company meetings, safety trainings, and other administrative functions
• Perform additional duties as assigned to support smooth daily operations

Qualifications :

Positive, professional demeanor and a commitment to teamwork

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer / Veterans / Disabled

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