Administrative Coordinator

Job Description

Job Title : Administrative Coordinator

Location : Santa Monica, CA

Duration : 06+ Months

Description :

We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team. Responsibilities include managing a wide range of support functions in a fast paced, growing environment. The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.

Responsibilities (include but limited to) :

• Manage schedules and coordinate travel and logistics
• Prepare materials and presentations for meetings and set up rooms as needed
• Responsible for processing and completing expense reports
• Answer and triage phone calls for intake team as needed, assist in managing email accounts
• Provide general administrative support, including providing copies, maintaining files and updating shared files on the server
• Assist HR and hiring manager in coordinating interviews and greeting candidates
• Assist with planning department meetings and events including support for agendas and meeting minutes as necessary
• Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel
• Manage multiple calendars within MS Outlook
• Other duties as assigned

o Compile reports

o Manage Org charts

o Assist in budget cycles

o Assist with SharePoint

Requirements :