Conference Center & Events Specialist

Conference Center & Events Specialist

At MoFo, we couldn't write our own success story without yours. Ready to write your story?

Join MoFo as a Conference Center & Events Specialist on our Office Administration and Operations team! This role can be based in Washington, D.C.

About The Role

The Conference Center & Events Specialist role is responsible for the successful high-level execution of all internal and external client service touchpoints for the DC Office. These operational areas include conference and event spaces, client reception, attorney offices, and new-hire work areas. The role also involves providing high-profile event planning and overseeing all levels of assigned local and firm-wide events, primarily in the DC area, including hands-on support for all events. The Conference Center and Events Specialist (CCES) is tasked with enhancing the client experience by personalizing the service and support provided. Additionally, the CCES provides daily oversight and direction to the on-site service partner to ensure continuous process improvement in support of these experience objectives. Ensures client service and satisfaction are attained in all areas of position.

DC and Firm-Wide Event Planning

• Assist the Travel and Events and Marketing teams in jointly planning and executing in-office seminars, internal and external client meetings, seminars and training events.
• Work closely with the Director of Travel and Events and team to ensure meetings and events in all domestic offices (primarily DC) are effectively and efficiently planned, consistently professional, and cost-effective.
• Develop timelines for domestic meetings and events to ensure deadlines are met, details are coordinated, participants are informed, etc.
• Coordinate various aspects of program registration to ensure registration is seamless.
• Coordinate closely with Marketing to ensure that program and events materials are prepared in a timely manner and follow Firm standards.
• Provide in-person, on-site support as needed for meetings and events. Coordinate closely with Marketing Managers to ensure programs run seamlessly.
• Under guidance from the Travel and Events Manager, assist in negotiating site contracts and other agreements as needed.
• Work with Meeting / Event owner in the selection of sites for meetings and events.
• Coordinate transportation and travel logistics for meetings and events.
• Maintain complete and organized electronic records of all meetings and events.
• Maintain accessible and complete records regarding resources, key contacts, etc.
• Perform site visits to restaurants and other venues to vet their appropriateness for MoFo events. Maintain database of East Coast venues appropriate for internal and client meetings and receptions.
• Maintain relationships with East Coast venue event managers to take advantage of discounts.
• Availability before and after business hours and assigned schedule to support DC and firm wide events as needed.

DC Conference Center and Reception Planning and Coordination

About You

About MoFo

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

About Our Benefits

MoFo offers a comprehensive benefits package starting on your first day.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

Washington, D.C. salary range : $58K to $85K