Event Planning Coordinator-TEMPORARY

Event Planning Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association (the "Association") has an opportunity for a Temporary Event Planning Coordinator (through June 30, 2026). This position is located in our NYC office. Position supports campaign events in New York City. This position will require periodic travel for local events. This position is responsible for supporting development team members in their fundraising efforts. Duties include handling data in multiple event management systems related to leadership, donations, and event logistics, coordinating event planning with vendors and volunteers, processing payments through the financial system, and collaborating with colleagues and departments on various other important tasks that advance our mission. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

Event Logistics

• Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
• Proactively research, secure, and manage vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
• Plan and coordinate event details, including venues, catering, entertainment, AV, and staging, while securing necessary legal approvals
• Implement Association risk reduction procedures to ensure the safety and success of each event
• Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
• Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
• Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees, providing exceptional service and support
• Prepare ADA-compliant digital event communications for save the dates, invitations, event logistics, event programs, and other marketing materials as needed in coordination with Association marketing and communications professionals using Association design templates and branding guidelines
• Possible involvement in virtual event production, including coordinating event content, creating multi-media presentations, and providing technical support for digital experiences

Event Data Management

Financial Responsibilities

Support Services

Qualifications

Want to help get your resume to the top? Take a look at the experience we require :

Preferred Qualifications

Nonprofit experience. Digital event production experience. Design skills, preferably in Canva or similar. Knowledge of email marketing basics. Experience using Tableau reports. Proficient in Microsoft SharePoint and Teams. Experience with vendor negotiation and contract review. Ability to do periodic local travel up to 20%; requires access to reliable transportation at all times on an immediate basis.

Compensation & Benefits

The expected pay range is $28.10 to $30.00 / hour. Pay is commensurate with experience; geographic differentials may apply to the pay range. American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

The American Heart Association's 2028 Goal : Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.

This position not a match with your skills? Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE / Protected Veterans / Persons with Disabilities.