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Events Coordinator

Events Coordinator

La Pecora Bianca - CorporateNew York, NY, US
20 hours ago
Job type
  • Full-time
Job description

We are seeking an enthusiastic  Events Coordinator to join our dynamic restaurant group.

RESPONSIBILITIES include but are not limited to :

Assist Event Manager and Director of Events with handling of large parties and events, event systems, event office operations or any other function related to the events department as directed :

  • Respond to event inquiries, often managing more than one inbox
  • Maintain events calendar in Tripleseat
  • Coordinate client needs with operational team
  • Assist in preparing proposals, contracts, floor plans, diagrams and Banquet Event Orders (BEOs)
  • Manage Resy reservation system including initial inputting of parties monthly & daily updating of PDR guest counts and any other necessary details
  • Follow up with clients to obtain menu / wine selections and final details
  • Create event menus in InDesign, print and hand deliver to properties, if necessary
  • Occasionally conduct site visits, assist with event setup on-site and / or greet clients on-site
  • Update and maintain event meeting agenda / sales spreadsheets
  • Update and maintain menus items, pricing and other details in Tripleseat
  • Conduct market research

Assist Event Manager and Director of Events in administration of marketing tasks :

  • Update and maintain menus, hours of operation, private event information on website
  • Manage merchandise store on website
  • Maintain merchandise inventory & fulfill orders
  • Assist in creation of content for eblasts
  • Maintain contact pipeline lists
  • Client gifting

    • Required Skill / Abilities :

  • 1 year of experience in catering, events or high-volume / multi property reservations
  • Genuine passion for food, beverage and hospitality!
  • Team player who can also work independently
  • Strong verbal and written communication skills
  • Strong telephone etiquette, specifically in tone of voice, listening and understanding client’s needs, recording all pertinent data
  • Exceptional attention to detail
  • Ability to multi-task in a fast-paced environment
  • Strong knowledge of Microsoft Office software (Word, Excel)
  • Strong knowledge of Resy or OpenTable
  • Knowledge of Tripleseat a plus but not required
  • Working knowledge of Adobe InDesign / Adobe Illustrator

    • Education & Expertise :

  • Bachelor's degree in related field, or equivalent work experience, preferred.
  • At least one year handling of large parties and events, event systems, event office operations or any other function related to the events department as directed.

    • Physical Requirements :

  • Prolonged periods of standing or walking.
  • Must be able to lift up to 15 pounds at times.

    • UNPARALLELED COMPENSATION & BENEFITS

  • Quality of life : Consistent schedules with consecutive days off.
  • Gold insurance plan : 75% company contribution for all plans, including family plans.
  • 401k : Company match up to 6%.
  • Paid time off and parental leave.
  • Discounted gym membership.
  • Commuter benefits, flexible spending, and dependent care accounts.

    • Join our team and be part of a company committed to excellence, growth, and innovation. Apply today to lead our recruitment team with your expertise and dedication!

    Compensation Details

    Compensation : Salary- $64,350 - $65,000.

    Benefits & Perks : Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Potential Bonuses, Dining Discounts, Wellness Program

    Required Years of Experience : 1+ years

    Reports to : Director of Events

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    Event Coordinator • New York, NY, US

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