Bookkeeper

Job Description

Job Description

Position Overview :

We are seeking a detail-oriented, high-volume Accounts Payable Specialist to manage invoice processing and vendor payments for a growing construction firm. This role will focus on processing large volumes of invoices, working with subcontractors and suppliers, and resolving AP discrepancies in a fast-paced environment. This role is meant to be contract-to-hire for the right individual.

Key Responsibilities :

• Process a high volume of invoices (often 100+ per week) from vendors, suppliers, and subcontractors, ensuring accuracy and timely payment.
• Review construction contracts, purchase orders, and receiving documents for coding and compliance.
• Manage weekly check runs, ACH payments, and wire transfers; ensure all payments align with company policies and contract terms.
• Reconcile monthly vendor statements and resolve invoice discrepancies by collaborating with project managers, site supervisors, and procurement teams.
• Maintain accurate AP records and support month-end close with thorough documentation.
• Assist with setup, onboarding, and ongoing management of subcontractor and supplier accounts and enforce compliance with lien waivers, insurance, and other required documentation.
• Prepare and submit 1099 forms for vendors at year-end.
• Provide high-level customer service to vendors and company staff regarding payment inquiries and status updates.
• Ensure compliance with internal controls and regulatory requirements, including proper documentation and retention for audits.
• Proven experience in high volume Accounts Payable
• Strong skills in accurate data entry
• At least intermediate knowledge of Microsoft Excel for data analysis and reporting.
• Ability to manage AP tasks accurately and efficiently.
• Excellent attention to detail and organizational skills.
• Effective communication and collaboration abilities in a team environment.