Executive Assistant to CEOSardine • Berkeley, CA, US

Executive Assistant to CEO

Sardine • Berkeley, CA, US

5 days ago

Job type

Full-time

Job description

Executive Assistant

This Executive Assistant role is all about helping the CEO stay focused on the big picture by keeping everything around them running smoothly. You'll work closely with the CEO, supporting him on both day-to-day operations and larger company needs. This includes managing his time, travel, communication, and building the systems that keep the admin and office functions strong. You'll also take the lead on office operations, company events, and travel programs across the business.

What you'll do :

Calendar & Communication

Be the CEO's operational right hand - owning the calendar, protecting focus time, and prioritization
Manage meeting requests, juggle shifting priorities, and coordinate high-stakes internal and external meetings.
Help keep the CEO's inbox under control by organizing emails, flagging priorities, and making sure follow-ups happen.
Be available during crunch times or when the CEO is traveling across time zones.

CEO Travel

Handle all business and personal travel - from flights to hotels to ground transportation with a high level of care.

Book travel according to preferences.

Create clear travel itineraries, send confirmations, and keep the CEO informed at every step.

Pivot quickly when plans change : delays, cancellations, or last-minute business needs.

Provide around-the-clock coordination support during travel.

Manage all travel-related expenses in Ramp.

Office Operations (Berkeley)

Own the overall health of the Berkeley office - making sure it's safe, stocked, and running well.

Support onsite needs for employees, guests, and leadership.

Company Events

Define how Sardine plans and runs events (internal and external) and keep the process organized.

Lead planning for offsites, RKOs, team gatherings, and other major events - venues, hotels, transportation, meals, activities, entertainment, and onsite logistics.

Support board meeting logistics (location, food, invites, communications).

Own budgeting for Admin and Events - track spending, flag issues, and keep Finance in the loop.

Make sure vendors are paid and receipts are uploaded into Ramp.

Present admin and event updates at town halls (e.g., travel policy changes, upcoming offsites).

Company Travel Program

Own the company's travel policy and make sure employees follow it.

Manage the relationship with Navan or other travel platformsshare reports, answer questions, and manage access.

Partner with Finance and People teams on travel policy updates.

Issue travel cards and set limits for employees through Ramp.

General Admin

Manage the company mailbox and route mail quickly to the right teams (HR, Legal, Finance, Marketing).

Be our point person for all things WeWorkbilling, payments, and communication.

What you'll bring :

7+ years of Executive Assistant experience, supporting a CEO / COO / CRO in a fast-moving SaaS environment.

Based in or around Berkeley, California. Comfortable working from the Berkeley office and being the face of the office for employees and visitors.

Exceptional organizational and time-management skills - you can juggle competing priorities without missing details.

High judgment and discretion. You'll handle sensitive information with care.

Comfort with after-hours coordination when the CEO is traveling or urgent situations arise.

Strong communication skills - clear writing, confident verbal communication, and the ability to represent the CEO with warmth and professionalism.

Experience managing complex travel, including international travel, last-minute changes, and personal + business itineraries.

Event planning experience - offsites, team events, or small-to-mid-sized company gatherings.

Tech-savvy - comfortable with tools like Google Workspace, Slack, Navan, Ramp, and project management systems.

Friendly, resourceful, and reliable, with a service mindset and a strong sense of ownership.

Benefits we offer :

Generous compensation in cash and equity

Early exercise for all options, including pre-vested

Work from anywhere : Remote-first Culture

Flexible paid time off, Year-end break, Self care days off

Health insurance, dental, and vision coverage for employees and dependents

4% matching in 401k / RRSP

MacBook Pro delivered to your door

One-time stipend to set up a home office desk, chair, screen, etc.

Monthly meal stipend

Monthly social meet-up stipend

Annual health and wellness stipend

Annual Learning stipend

Unlimited access to an expert financial advisory

Join a fast-growing company with world-class professionals from around the world. If you are seeking a meaningful career, you found the right place, and we would love to hear from you.

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Executive Assistant • Berkeley, CA, US

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