Executive Assistant to Vice President - Growing Firm

Job Description

Job Description

$125–150k base + performance-based bonus + comprehensive benefits

Hybrid schedule | 1 day IN OFFICE in SOHO / 4 days Remote

Hours : 9 : 00am–5 : 00 / 6 : 00pm ET (occasional flexibility)

Seeking a polished, discreet, and highly organized Executive Assistant to support a fantastic Vice President in a 1 : 1 capacity. This individual will play a critical role in ensuring seamless daily operations, managing complex logistics, and serving as a professional liaison to clients and partners in the UHNW space.

This is an excellent opportunity for a career Executive Assistant who values professionalism, autonomy, and exposure to a refined client base within the financial and insurance sectors.

What You’ll Do :

• Provide comprehensive 1 : 1 support to the Vice President, managing a complex and fast-paced calendar
• Coordinate meetings and act as a professional liaison with clients, advisors, and business partners
• Book detailed domestic and international travel
• Assist with client events — overseeing logistics, vendors, and onsite coordination
• Handle light personal assistance such as reservations, gifts, and occasional travel arrangements
• Manage administrative tasks including maintaining Salesforce data, and preparing presentations in PowerPoint and Excel
• Collaborate with design and marketing teams on client materials, event coordination, and special projects
• Leverage technology (Outlook, Salesforce, ChatGPT, Excel, PowerPoint) to improve efficiency and organization
• Represent the VP professionally in meetings, taking notes, ensuring follow-through, and maintaining confidentiality

What We’re Looking For :

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