Automotive Dealership Office Manager
Experience :
- 5+ years of office experience in a fast-paced environment.
- Minimum 1 year Automotive Office Manager Experience
- Computer and internet skills, including the Microsoft Office Suite
- Motor vehicle industry experience is required.
Qualifications :
Must be at least 18 years old.Must hold a valid Driver's LicenseMust be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.High school diploma or GED preferred.Excellent communication skills written and verbal communicationProfessional and dependableExtremely detail-orientedExcellent customer service skillsConfidentiality with sensitive documentsHelpful attitude and friendly demeanorOrganizational and time management skillsEducation :
High school Diploma or equivalentPhysical Requirements :
This position is based in a motor vehicle dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting, and stooping to inspect repairs, and lifting and carrying objects over 20lbs. Exposure to fumes, chemicals, dust, vehicle exhaust, along with high levels of noise is expected on a daily basis. You may be subjected to weather conditions both inside and outside. You may be required to wear protective equipment when necessary. Occasional sedentary work is expected. Must have visual acuity to determine the accuracy and thoroughness of the work assigned.
Essential Duties and Responsibilities :
Daily bank reconciliationMaintains an effective cash management system. Forecasts cash needs.Flooring paymentsManages the payoff of vehicle floor plan and works with bank representatives.Monthly sales tax reconciliationAnalyzes and organizes office operations and procedures.Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time framePrepares sales commission / chargeback detail reports.Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end.Assists in completion of annual review / audit.Supervises accounting operations, accounting close, reporting and all schedule reconciliations.Approves adjustments to inventory accounts.Outstanding CIT follow up with FI / DeskStandard entries-prepaids and accrualsWeekly detail schedule reviews & balance sheet reviewsApproval of invoices up to $xxx-USE (future discussion)Weekly due bill reconciliationReview tech payroll posting and unappliedPost reserves and chargebacks from banks and clearMonth end closing procedures