Event Manager - Large Conference

Job Description

THE LOCATION

Houston, Texas (this is a hybrid role which requires regular commute to the office)

THE ORGANIZATION

Solutions. People. Energy. These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that’s making a difference globally!

From our beginning in the early 1900’s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.

Visit our website for more information about life as an employee with SPE : -life /

THE TEAM

The Offshore Technology Conference (OTC) team partners with oil and gas industry leaders to develop the organization’s flagship event. Our team works in a collaborative environment where strong communication and teamwork are essential to our success. OTC staff represent a wide range of stakeholders and reputable organizations with long-standing relationships. A passion for our industry and fostering forward thinking with our team is imperative to our success.

THE OPPORTUNITY

Does working with a mission-based global organization and contributing to one of the largest tradeshow conferences in the world sound rewarding? As an OTC Event Manager, you will play a key role in planning and executing multiple aspects of OTC operations in collaboration with the OTC team. Reporting to the Senior Manager, this position is responsible for managing assigned projects, ensuring operational excellence, and delivering a seamless event experience.

You bring at least 5 - 7 years of related experience, ideally working with large meetings and conventions with an average attendance exceeding 10,000. You are a strong communicator with the ability to provide detailed verbal and written exchange with members, outside vendors, and internal department staff. You balance multiple priorities, meet tight deadlines, and take ownership of specific operational projects from start to finish, and ensure all activities remain within the approved financial scope.

At SPE, you can expect to enjoy a good work / life balance with the ability to work in the office on occasion while being able to work remotely for the balance. You will also have the flexibility to choose a schedule that allows you to have long weekends with every other Friday off. With your qualifications, you may be on the path to an exciting new career serving the oil and gas industry professionals.

THE IMPACT YOU WILL MAKE IN THIS ROLE

• Manage, coordinate, or serve as a staff liaison for a multitude of activities :
• VIP tours and visits with OTC Board members
• Invitation list to the OTC Executive Lounge during show days
• OTC Board of Directors Distinguished Achievement Awards
• OTC Brasil Distinguished Achievement Awards.
• The Emerging Leaders awards program to include developing the timeline, reviewing applications and coordinating the selection process with the selection committee
• The Young Professionals Event which takes place during OTC
• The annual January OTC Board of Directors meeting by working with OTC’s housing vendor to source hotels, develop a schedule of events and source board activities, make off-site dinner reservations and serve as the hotel contact
• The International Trade Administration at the U.S. Department of Commerce to oversee the Trade Event Partnership Program and their participation at OTC
• All logistics for the OTC Closing Reception – solicit raffle items, write event script, coordinate catering needs
• Responsible for implementation of the following aspects of the Offshore Technology Conference, including, but not limited to : Catering, Staging Guide and Signage
• Oversee the OTC internship program, including coordinating the OTC team’s participation in the annual career fair, managing staff interviews and coordinating the day-to-day oversight of the intern, which is a temporary, part-time position from mid-February to mid-May
• Make sound business decisions for assigned projects to ensure expense control, and develop post-event reports outlining budget reconciliation
• Coordinate with internal SPE organizations in support of OTC planning and operations as required such as registration requirements and logistics
• Provide input to marketing in the production of program materials for meetings, and proactively review the OTC website for marketing update purpose
• Oversee the ordering and distribution of all promotional and sponsorship products used at OTC
• Review, monitor, and provide feedback on OTC operations reports
• Maintain good member and venue relationships to include follow up thank you letters as appropriate

YOUR SKILLS AND EXPERTISE

Additional Attributes For Success In This Role

BENEFITS AND PERKS

The following benefits apply to U.S. employees and similar benefits may apply to global offices.

To avoid delays in considering your application, please complete all questions within the application including your expected salary range for this role.

Society of Petroleum Engineers is an Equal Opportunity Employer

We welcome diversity in our workforce and encourage all qualified applicants to apply.