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Administrative Assistant - Emergency Medical Services

Administrative Assistant - Emergency Medical Services

Virginia's Community College SystemVirginia Beach, VA, US
1 day ago
Job type
  • Part-time
Job description

Overview

Administrative Assistant - Emergency Medical Services

Location : Virginia Beach, VA (part time, 29 hours per week). Schedule : Monday 9am-2 : 30pm; Tuesday-Friday 9am-3 : 30pm. Base pay range listed as $16.26 / hr.

Responsibilities

  • Provide administrative, technical, and general office support to the EMS program.
  • Assist with entering class schedules, procurement, and textbook orders.
  • Receive and file course syllabi, ensuring compliance with college standards.
  • Maintain accurate files related to purchasing, expenditures, inventories, and student data.
  • Maintain confidentiality and prepare office correspondence and forms.
  • Order, stock, and inventory supplies from the college warehouse for the pathway.
  • Schedule appointments and meetings; communicate with departments across the college to process documents.
  • Apply excellent customer service when interacting with students, faculty, staff, and administration.
  • Assist with preparing adjunct faculty contracts and triage inquiries from students and other customers.
  • Complete workloads and reassigned time form submissions; other duties as assigned.

Qualifications (KSA's)

  • Knowledge of and ability to use PC-based software, including Microsoft Office Suite.
  • Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.
  • Knowledge of internet search techniques.
  • Ability to work independently and communicate effectively in writing and orally.

    • Additional Considerations

  • Knowledge of EMS admissions processes.
  • Knowledge of state regulations related to purchasing.
  • Knowledge of the VCCS student information system.

    • Other Information

  • Operation of a State Vehicle : No
  • Supervises Employees : Yes
  • Travel : Not applicable

    • Equal Opportunity & Compliance

    The Virginia Community College System provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity, or other non-merit factors. VCCS complies with the Americans with Disabilities Act (ADA / ADAAA) and uses E-Verify. Background checks may be required in accordance with policy.

    Posting Details

    Posting Number : WGE_2803P

    Posting Open Date : 10 / 02 / 2025

    Posting Close Date : 10 / 23 / 2025

    Recruitment Type : General Public - G

    Number of Vacancies : 1

    Position End Date : (if temporary) — Open Until Filled : No

    Contact : Lizette White, Ldwhite@tcc.edu

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